Administration Officer

Core-EP; Melbourne; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Flexibility

Team social events

Rostered days off

Benefits

Job summary

Core-EP in Melbourne, VIC is seeking an Administration Officer to run the Melbourne office with precision and proactivity. You’ll support office operations, procurement, records, and cross-team coordination across the business.

The role calls for organisational flair, strong communication, and the ability to manage multiple tasks with discretion. On-site, full-time position with room to contribute to diverse projects and events.

Qualifications

• Certificate or diploma in Business Administration or related field or equivalent experience.
• At least 2 years of experience in administration or office coordination.
• Excellent organisation and time management with the ability to juggle multiple tasks.
• Strong written and verbal communication; discretion with confidential information.

Responsibilities

• Keep the office clean, organised, safe and well-stocked; coordinate repairs and maintenance.
• Organise internal and external meetings, including weekly staff meetings.
• Arrange travel, accommodation and vehicle hire for staff.
• Coordinate equipment calibration and servicing, and company vehicle servicing.
• Procure office, kitchen and warehouse supplies; manage assets and playbook records.
• Set up workstations for new and departing staff; archive projects and records.
• Assist with tender submissions formatting and collation.
• Support planning of internal events and team activities.

Skills

Organisational skills

Time management

Attention to detail

Verbal & written communication

Independent worker

Education

Business Administration certificate/diploma

Tools

MS Office

Excel

Asana

Employment Hero

Job description

Melbourne, Victoria, Australia | On-Site | Full Time

We are seeking an Administration Officer to keep our Melbourne (VIC) office running smoothly. This role suits someone organised and proactive who enjoys variety and takes pride in getting the details right. You will be the go-to person for office operations, logistics, procurement and records, supporting every team across the business.

What you will do

• Keep the office clean, organised, safe and well-stocked, coordinating cleaning, repairs and maintenance
• Organise internal and external meetings, including weekly staff meetings
• Arrange travel, accommodation and vehicle hire for staff
• Coordinate equipment calibration and servicing, company vehicle servicing, and first aid and vehicle safety kits
• Manage procurement of office, kitchen and warehouse supplies, workwear, tools and equipment
• Maintain the Fixed Asset Register and set up workstations for new and departing staff
• Archive completed projects and maintain company records and the company playbook
• Assist with the collation and formatting of tender submissions
• Support the planning of internal events and team activities

What we are looking for

• Certificate or diploma in Business Administration or a related field, or equivalent experience
• At least 2 years of experience in an administration or office coordination role
• Excellent organisation and time management, with the ability to juggle multiple tasks
• Strong attention to detail and accuracy
• Proficiency in MS Office and Excel, and the ability to pick up platforms such as Asana and Employment Hero
• Strong written and verbal communication skills
• Discretion when handling confidential information
• Ability to work independently and proactively with minimal supervision

Why join us

We believe in more than just a job – we offer a place to grow, connect, and make a real impact.

• Grow With Us: Your development matters. We invest in your skills, support your career goals, and back you with opportunities to take on meaningful, challenging projects.
• Be Yourself: Our team is made stronger by the diverse voices and backgrounds that shape it. We foster a culture of inclusion, collaboration, and mutual respect.
• Make a Difference: Whether it’s helping clients, supporting communities, or tackling environmental challenges, your work here creates lasting, positive change – and we’ll encourage your ideas along the way.
• Live Well: We get that life isn’t all about work. That’s why we offer flexibility, team social events, rostered days off, benefits, and a team that supports you every step of the way.