Administration Officer – Governance & Events (Full-time)

Victoria University; Melbourne; On-site; AUD 79,000 - 91,000; Full time

Job summary

Victoria University in Melbourne’s Footscray Park Campus is seeking an organised Administration Officer to support course governance, committee meetings, program accreditation and events within the College of Sport, Health and Engineering.

Reporting to the Team Leader, you will coordinate information, prepare reports, maintain records and respond to requests, helping staff navigate administrative processes while upholding university policies and deadlines.

Qualifications

• A relevant degree, or an equivalent combination of relevant experience and/or education and training.
• Strong communication and interpersonal skills, with the ability to build effective relationships with academic and professional staff, students and external stakeholders.
• Strong attention to detail, with the ability to prepare accurate documentation, maintain records and coordinate meeting arrangements and follow-up actions.
• Collaborative approach, sound judgement and the initiative to solve problems, clarify requirements and seek advice when needed.
• Ability to work independently, manage competing priorities and meet deadlines in a busy environment.
• Proficiency in Microsoft Office, including Outlook, Word and Excel, confidence in learning new systems, and a commitment to working in accordance with University policies and procedures.

Responsibilities

• Provide administrative support for course governance and program delivery activities across the College.
• Coordinate governance committee meetings, including meeting arrangements, agendas, papers, minutes and follow-up actions.
• Support program accreditation processes by coordinating documentation and liaising with academic staff and relevant stakeholders.
• Assist with the planning and coordination of College and university events.
• Liaise with academic staff, professional colleagues, central services and external stakeholders to coordinate information and progress requests.
• Support the Team Leader with correspondence, report preparation and other administrative activities.
• Maintain accurate records and documentation in relevant University systems, following applicable policies, procedures and deadlines.
• Document administrative procedures and identify opportunities to improve processes and service delivery.

Skills

Communication skills

Interpersonal skills

Attention to detail

Microsoft Office

Time management

Education

Relevant degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Victoria University in Melbourne’s Footscray Park Campus is seeking an organised Administration Officer to support course governance, committee meetings, program accreditation and events within the College of Sport, Health and Engineering.

Reporting to the Team Leader, you will coordinate information, prepare reports, maintain records and respond to requests, helping staff navigate administrative processes while upholding university policies and deadlines.