Front Desk & Office Coordinator - Welcoming & Proactive

HLB Mann Judd; Sydney; On-site; AUD 48,000 - 56,000; Full time

Job summary

HLB Mann Judd in Sydney is seeking a friendly, organised Reception & Office Assistant to join our Barangaroo office. You’ll be the first point of contact for clients, visitors and staff, helping create a professional and welcoming experience while supporting the smooth day-to-day operation.

This hands-on role covers meeting room coordination, catering, office supplies, and front-office tasks. You’ll need strong communication, excellent organisation and a proactive, detail‑oriented approach, with

Qualifications

• Previous experience in reception, office administration, customer service or hospitality.
• A genuine passion for delivering outstanding customer service.
• Strong communication and interpersonal skills.
• Excellent organisational skills with the ability to manage multiple priorities.
• A proactive and hands-on approach to work.
• High attention to detail and a willingness to take ownership.
• Confidence using Microsoft Office and learning new systems.
• A positive attitude and team-first mindset.

Responsibilities

• Deliver a professional and welcoming reception experience for clients, visitors and staff.
• Manage incoming calls, emails, mail, couriers and general reception enquiries.
• Coordinate meeting rooms, visitor requirements and catering for meetings and events.
• Maintain office supplies, stationery, access passes and locker allocations.
• Support the presentation and day-to-day upkeep of office, kitchen and communal areas.
• Assist with office operations, facilities coordination and internal events.

Skills

Reception experience

Customer service

Interpersonal skills

Organisational skills

Proactive approach

Attention to detail

Team player

Tools

Microsoft Office

Job description

HLB Mann Judd in Sydney is seeking a friendly, organised Reception & Office Assistant to join our Barangaroo office. You’ll be the first point of contact for clients, visitors and staff, helping create a professional and welcoming experience while supporting the smooth day-to-day operation.

This hands-on role covers meeting room coordination, catering, office supplies, and front-office tasks. You’ll need strong communication, excellent organisation and a proactive, detail‑oriented approach, with