Facilities & Office Services Assistant – Sydney

Clayton Utz; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Professional development

Harvey AI platform access

Wellbeing benefits

Paid parental leave

Extra leave option

Superannuation

Job summary

Clayton Utz is seeking a motivated administrative or office assistant to join the Facilities and Office Services (FOS) team in Sydney on a full-time, permanent basis. The role supports daily operations, including meeting setup, helpdesk tasks, contractor liaison, and general administrative duties.

Key tasks include handling staff queries, coordinating office moves, photocopying, binding, mail, and stationery. A flexible team player with client service focus will thrive in this environment.

Qualifications

• High School Certificate.
• Strong oral and written communication skills.
• The ability to manage a high volume of work with competing deadlines, and learn new tasks quickly.
• Excellent attention to detail.
• Proficiency with Microsoft Outlook, Word as well as Adobe Acrobat functionality.

Responsibilities

• Set-up requirements for meetings and events, including moving or lifting office equipment.
• Handle staff queries by telephone, email and in person and assist the FOS Helpdesk.
• Liaise with contractors & building management for office repairs & maintenance.
• Security pass management.
• Assist with coordination of office moves and desk allocations.
• Photocopying and printing on a multi-functional device (MFD).
• Binding, laminating, scanning and related tasks.
• Manage inbound/outbound courier deliveries and mail.
• Stock management and ordering for stationery.
• General ad hoc duties as needed.

Skills

Communication skills

MS Outlook

MS Word

Adobe Acrobat

Attention to detail

Time management

Education

High School Certificate

Tools

Adobe Acrobat

Microsoft Outlook

Microsoft Word

Job description

Clayton Utz is seeking a motivated administrative or office assistant to join the Facilities and Office Services (FOS) team in Sydney on a full-time, permanent basis. The role supports daily operations, including meeting setup, helpdesk tasks, contractor liaison, and general administrative duties.

Key tasks include handling staff queries, coordinating office moves, photocopying, binding, mail, and stationery. A flexible team player with client service focus will thrive in this environment.