Facilities & Office Services Specialist

Clayton Utz; Australia; On-site; AUD 55,000 - 75,000; Full time

Job summary

Clayton Utz is seeking a motivated administrative/office assistant to join the Facilities and Office Services team in Sydney on a full-time, permanent basis. You will support daily operations, from meeting setup to staff support, liaising with contractors and managing mail and stationery.

The role requires strong communication, attention to detail, and the ability to manage multiple priorities in a busy environment within a leading Australian law firm.

Qualifications

• High School Certificate.
• Strong oral and written communication skills.
• Ability to manage a high volume of work with competing deadlines.
• Excellent attention to detail.
• Proficiency with Outlook, Word and Adobe Acrobat.

Responsibilities

• Set up meetings and events, including handling equipment.
• Answer staff queries by phone, email, and in person; assist FOS Helpdesk.
• Coordinate with contractors and building management for repairs and maintenance.
• Manage security passes.
• Coordinate office moves and desk allocations.
• Perform photocopying, printing, binding and laminating tasks.
• Handle inbound/outbound courier deliveries and mail.
• Stock management and ordering of stationery.
• Carry out ad hoc duties as required.
• Note: some lifting of office and AV equipment may be required.

Skills

Communication skills

Time management

Attention to detail

Customer service

Education

High School Certificate

Tools

Microsoft Outlook

Microsoft Word

Adobe Acrobat

Job description

Clayton Utz is seeking a motivated administrative/office assistant to join the Facilities and Office Services team in Sydney on a full-time, permanent basis. You will support daily operations, from meeting setup to staff support, liaising with contractors and managing mail and stationery.

The role requires strong communication, attention to detail, and the ability to manage multiple priorities in a busy environment within a leading Australian law firm.