Office Assistant

Mills Oakley; Sydney; On-site; AUD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance discount

Employee assistance program

Gym discounts

Referral bonus

Other perks

Job summary

Mills Oakley in Sydney is seeking an Office Assistant to join our Sydney Administration team on a full-time basis. Reporting into the Office Manager, your responsibilities include reception coverage, setting up boardrooms, handling mail and couriers, data entry, and assisting with daily office tasks.

The ideal candidate will have strong customer service, excellent time management and communication skills, and a proactive approach.

Responsibilities

• Reception coverage
• Setting up boardrooms for meetings and events
• Data entry including reconciling courier invoices and archiving
• Ordering stationery and stocking rooms
• Manage incoming and outgoing mail
• Liaise with building management and access passes
• Setting up desks for new starters and arranging office moves
• Court filing and safe custody when required
• Induction of new starters on ad-hoc basis
• Assist with general day-to-day tasks

Job description

An exciting opportunity has arisen for an Office Assistant to join our Sydney Administration team on a full-time basis.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we've grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting opportunity has arisen for an Office Assistant to join our Sydney Administration team on a full-time basis. Reporting into the Office Manager, your main responsibilities will include but not limited to:

• reception coverage;
• setting up boardrooms for meetings and events;
• taking orders for beverages and assisting with catering;
• data entry including reconciling courier invoices, special mail requests (Australia Post and GTEX) and archiving;
• ordering stationary and ensuring the rooms are stocked;
• manage incoming and outgoing mail (internal and external);
• liaise with building management including managing building access passes;
• setting up desks for new starters and arranging office moves;
• court filing and safe custody when required;
• induction of new starters on an ad-hoc basis; and
• assist with general day-to-day tasks.

Who We Are Looking For

The ideal candidate will have a client-service focus with excellent time management and communication skills. You will demonstrated expertise in prioritising tasks and displaying initiative. The successful candidate will have good attention to detail and a proven history of meeting deadlines.

This is a great opportunity for someone looking to take the first step into a corporate role and be part of a cohesive and fast-paced team environment.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Competitive referral bonus; and
• Other amazing perks!