Sydney Corporate Office Assistant — Front Desk & Admin

Nulsen Disability Services; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Discounted health insurance

Employee Assistance Program

Discounts to gyms and studios across  

Competitive referral bonus

Other amazing perks!

Job summary

Mills Oakley is seeking an Office Assistant to join our Sydney Administration team on a full-time basis. Reporting into the Office Manager, your main responsibilities will include reception coverage, setting up boardrooms for meetings, and coordinating catering and mail management.

The ideal candidate will demonstrate client-service focus, strong time management and clear communication, with attention to detail and a track record of meeting deadlines in a fast-paced environment.

Qualifications

• Client-focused with excellent time management and communication skills.
• Ability to prioritise tasks and take initiative to meet deadlines.
• Attention to detail and strong organisational abilities.

Responsibilities

• reception coverage;
• setting up boardrooms for meetings and events;
• taking orders for beverages and assisting with catering;
• data entry including reconciling courier invoices, special mail requests and archiving;
• ordering stationary and ensuring the rooms are stocked;
• manage incoming and outgoing mail (internal and external);
• liaise with building management including managing building access passes;
• setting up desks for new starters and arranging office moves;
• court filing and safe custody when required;
• induction of new starters on an ad-hoc basis; and
• assist with general day-to-day tasks.

Skills

Client service

Time management

Communication

Job description

Mills Oakley is seeking an Office Assistant to join our Sydney Administration team on a full-time basis. Reporting into the Office Manager, your main responsibilities will include reception coverage, setting up boardrooms for meetings, and coordinating catering and mail management.

The ideal candidate will demonstrate client-service focus, strong time management and clear communication, with attention to detail and a track record of meeting deadlines in a fast-paced environment.