Facilities & Office Services Assistant

Clayton Utz; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Professional development

Harvey AI platform access

Wellbeing benefits

Paid parental leave

Extra leave option

Superannuation

Job summary

Clayton Utz is seeking a motivated administrative or office assistant to join the Facilities and Office Services (FOS) team in Sydney on a full-time, permanent basis. The role supports daily operations, including meeting setup, helpdesk tasks, contractor liaison, and general administrative duties.

Key tasks include handling staff queries, coordinating office moves, photocopying, binding, mail, and stationery. A flexible team player with client service focus will thrive in this environment.

Qualifications

• High School Certificate.
• Strong oral and written communication skills.
• The ability to manage a high volume of work with competing deadlines, and learn new tasks quickly.
• Excellent attention to detail.
• Proficiency with Microsoft Outlook, Word as well as Adobe Acrobat functionality.

Responsibilities

• Set-up requirements for meetings and events, including moving or lifting office equipment.
• Handle staff queries by telephone, email and in person and assist the FOS Helpdesk.
• Liaise with contractors & building management for office repairs & maintenance.
• Security pass management.
• Assist with coordination of office moves and desk allocations.
• Photocopying and printing on a multi-functional device (MFD).
• Binding, laminating, scanning and related tasks.
• Manage inbound/outbound courier deliveries and mail.
• Stock management and ordering for stationery.
• General ad hoc duties as needed.

Skills

Communication skills

MS Outlook

MS Word

Adobe Acrobat

Attention to detail

Time management

Education

High School Certificate

Tools

Adobe Acrobat

Microsoft Outlook

Microsoft Word

Job description

The Role

Clayton Utz is one of Australia's oldest leading law firms, known not only for its reputation as a premier legal services provider, but also for our fantastic firm culture. We now have rewarding opportunity for a motivated and enthusiastic administrative or office assistant to join our Facilities and Office Services (FOS) team in Sydney on a full-time, permanent basis.

This is a varied and hands-on role which will see you assist with the daily operations of the Sydney office. Your main duties will include, but are not limited to:

• Managing the set-up requirements for meetings & events, including moving or lifting of office equipment;
• Handling staff queries by telephone, email and in person and providing assistance to the FOS Helpdesk;
• Liaising with contractors & building management for office repairs & maintenance;
• Security pass management;
• Assisting with the coordination of office moves & desk allocations;
• All standard and complex photocopying and printing jobs using a multi-functional device (MFD);
• Spiral, continuous, heat and wire binding as well as laminating, paginating and scanning;
• Managing ingoing and outgoing courier deliveries and mail;
• Stationery stock management and ordering;
• General ad hoc duties that arise from time to time.

Please note, some manual handing such as lifting and moving office and AV equipment will be required in this role.

Skills & Experience

To be successful in this role, you will have:

• High School Certificate
• Strong oral and written communication skills
• The ability to manage a high volume of work with competing deadlines, and learn new tasks quickly
• Excellent attention to detail
• Proficiency with Microsoft Outlook, Word as well as Adobe Acrobat functionality

You will be a flexible, positive team player and demonstrate a willingness to learn and contribute within a broader team environment. Most importantly, you will have an outstanding client service ethic and apply this to everything you do.

The Facilities and Office Services team

The Facilities and Office Services group is part of our Operations Department at Clayton Utz. The services provided by this group varies between offices but includes copying and printing, mailroom, records and archives, and stationery.

Why Join Clayton Utz?

At Clayton Utz, we're more than just a law firm – we’re a community that values our people and their contributions.

When you join us, you’ll enjoy:

• Access to professional development programs and career growth opportunities.
• The tools to perform your role to your best ability, with world-class infrastructure and resources to keep your skills sharp and ahead of the curve, including leading AI platform, Harvey.
• A focus on health and wellbeing, with initiatives to support your physical and mental health including lifestyle and gym membership discounts via our partnership with AIA Vitality.
• A collaborative and inclusive culture that celebrates diversity and fosters belonging.
• Up to 26 weeks' paid parental leave, with flexibility over two years, plus paid superannuation.
• The option to purchase up to 4 weeks of additional leave annually.

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process.

Do you require any support or reasonable adjustments to complete your application?

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.