Team Assistant

Frontier Advisors Pty Ltd; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Frontier Advisors in Sydney seeks a reliable and proactive Team Assistant to support the Sydney business team. You will help teams operate efficiently, assist key executives, and coordinate travel and meetings while maintaining high-quality administrative standards.

This role focuses on day-to-day operations, document preparation, and stakeholder coordination to ensure excellent client and internal outcomes.

Qualifications

• High proficiency with Microsoft Office Suite and standard business software.
• Experience providing administrative support in a professional services environment.
• Diary and calendar management experience coordinating meetings and travel.
• Document formatting, proposals, reports and client communications.
• Liaising with clients, executives and internal teams in a professional setting.

Responsibilities

• Provide day-to-day administrative support to assigned teams and leaders.
• Manage calendars, schedule meetings and coordinate internal and external appointments.
• Monitor shared inboxes and respond to routine queries.
• Support meeting logistics including room bookings, tech setup and materials.
• Prepare and distribute meeting papers, packs and follow-up documentation.

Skills

Microsoft Office Suite

Diary & calendar management

Document & correspondence management

Stakeholder coordination

Travel coordination

Job description

We are seeking reliable, proactive and high quality administrative and coordination support across our Sydney business team. As a Team Assistant, your role is helping the teams operate efficiently and deliver excellent outcomes for clients and internal stakeholders.

The role is a key support point for day today business operations including supporting key executives, Charles Wu and Louise Hulley.

Key responsibilities

• Provide day-to-day administrative support to assigned teams,leadersand project groups.
• Manage calendars, schedulemeetingsand coordinate internal and external appointments asrequired.
• Monitorshared inboxes, respond to routinequeriesand ***?

Support smooth office operations by completing administrative tasks accurately and on time.

Meeting and workflow coordination

• Assessing and prioritising requests to facilitate the optimal use of their executive’s
• Managing the executive/s diary, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda.
• Coordinate meetinglogistics, including room bookings, technology set-up,agendasand supporting materials.
• Prepare and distribute meeting papers,packsand follow-up documentationin a timely manner.
• Capture actions, trackprogressandassistteam members to follow through on agreed deliverables.

Document, reporting and presentation support

• Prepare, format and quality check documents, correspondence,reportsand presentations.
• Maintainconsistent document standards, including version control, naming conventions and record keeping.
• Assistwith data collation, simplereportingand preparation of routine business updates.
• Ensure all work isaccurate,well-presentedand aligned to internal templates and brand standards.
• Overseeing and coordinating the delivery of administrative and support services to ensure that business needs are met, including first level IT support, invoicing, and supplier payments.
• Maintaining and updating administrative practices, systems and procedures to improve efficiency and service delivery and ensure compliance with Frontier’s standards, policies and procedures.
• Managing office facilities and logistics, including office management tasks as
• Ensuring that all information isup to date and that team members are aware of procedures and obligations regarding emergency evacuations, health, safety and IT security.

Knowledge/skills/experience

The following capabilities are requirements of the position:

• High levels of computer literacy including knowledge of the Microsoft Office Suite.
• Previous administrative experience in a professional services.
• Diary and calendar management experience coordinating meetings, managing conflicting priorities, and arranging travel.
• Document and correspondence management – formatting proposals, reports, presentations, and client communications.
• Stakeholder coordination – liaising with clients, executives, and internal teams in a professional environment.

Personality traits

• Highly organised – able to manage multiple priorities with strong attention to detail.
• Proactive – anticipates needs, solves problems before they eliminate, and works with minimal supervision.
• Professional and discreet – demonstrates confidentiality, sound judgment, and excellent interpersonal skills.
• Excellent organisation skills, an ability to work autonomously, set priorities and work to deadlines.
• A strong desire to take pride in your work and in how you represent yourself and Frontier.

Our people are our most important resource. The culture at Frontier Advisors encourages our team to think, to speak, and to challenge.

Level 21, 83 Clarence Street, Sydney, NSW 2000
Gadigal Country