Office Assistant

Nulsen Disability Services; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Discounted health insurance

Employee Assistance Program

Discounts to gyms and studios across  

Competitive referral bonus

Other amazing perks!

Job summary

Mills Oakley is seeking an Office Assistant to join our Sydney Administration team on a full-time basis. Reporting into the Office Manager, your main responsibilities will include reception coverage, setting up boardrooms for meetings, and coordinating catering and mail management.

The ideal candidate will demonstrate client-service focus, strong time management and clear communication, with attention to detail and a track record of meeting deadlines in a fast-paced environment.

Qualifications

• Client-focused with excellent time management and communication skills.
• Ability to prioritise tasks and take initiative to meet deadlines.
• Attention to detail and strong organisational abilities.

Responsibilities

• reception coverage;
• setting up boardrooms for meetings and events;
• taking orders for beverages and assisting with catering;
• data entry including reconciling courier invoices, special mail requests and archiving;
• ordering stationary and ensuring the rooms are stocked;
• manage incoming and outgoing mail (internal and external);
• liaise with building management including managing building access passes;
• setting up desks for new starters and arranging office moves;
• court filing and safe custody when required;
• induction of new starters on an ad-hoc basis; and
• assist with general day-to-day tasks.

Skills

Client service

Time management

Communication

Job description

An exciting opportunity has arisen for an Office Assistant to join our Sydney Administration team on a full-time basis.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting opportunity has arisen for an Office Assistant to join our Sydney Administration team on a full-time basis. Reporting into the Office Manager, your main responsibilities will include but not limited to:

• reception coverage;
• setting up boardrooms for meetings and events;
• taking orders for beverages and assisting with catering;
• data entry including reconciling courier invoices, special mail requests (Australia Post and GTEX) and archiving;
• ordering stationary and ensuring the rooms are stocked;
• manage incoming and outgoing mail (internal and external);
• liaise with building management including managing building access passes;
• setting up desks for new starters and arranging office moves;
• court filing and safe custody when required;
• induction of new starters on an ad-hoc basis; and
• assist with general day-to-day tasks.

Who We Are Looking For

The ideal candidate will have a client-service focus with excellent time management and communication skills. You will demonstrated expertise in prioritising tasks and displaying initiative. The successful candidate will have good attention to detail and a proven history of meeting deadlines.

This is a great opportunity for someone looking to take the first step into a corporate role and be part of a cohesive and fast-paced team environment.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Competitive referral bonus; and
• Other amazing perks!