Facilities & Office Services Assistant

Clayton Utz; Australia; On-site; AUD 55,000 - 75,000; Full time

Job summary

Clayton Utz is seeking a motivated administrative/office assistant to join the Facilities and Office Services team in Sydney on a full-time, permanent basis. You will support daily operations, from meeting setup to staff support, liaising with contractors and managing mail and stationery.

The role requires strong communication, attention to detail, and the ability to manage multiple priorities in a busy environment within a leading Australian law firm.

Qualifications

• High School Certificate.
• Strong oral and written communication skills.
• Ability to manage a high volume of work with competing deadlines.
• Excellent attention to detail.
• Proficiency with Outlook, Word and Adobe Acrobat.

Responsibilities

• Set up meetings and events, including handling equipment.
• Answer staff queries by phone, email, and in person; assist FOS Helpdesk.
• Coordinate with contractors and building management for repairs and maintenance.
• Manage security passes.
• Coordinate office moves and desk allocations.
• Perform photocopying, printing, binding and laminating tasks.
• Handle inbound/outbound courier deliveries and mail.
• Stock management and ordering of stationery.
• Carry out ad hoc duties as required.
• Note: some lifting of office and AV equipment may be required.

Skills

Communication skills

Time management

Attention to detail

Customer service

Education

High School Certificate

Tools

Microsoft Outlook

Microsoft Word

Adobe Acrobat

Job description

The Role

Clayton Utz is one of Australia’s oldest leading law firms, known not only for its reputation as a premier legal services provider, but also for our fantastic firm culture.

We now have rewarding opportunity for a motivated and enthusiastic administrative or office assistant to join our Facilities and Office Services (FOS) team in Sydney on a full-time, permanent basis.

This is a varied and hands‑on role which will see you assist with the daily operations of the Sydney office.

• Managing the set-up requirements for meetings & events, including moving or lifting of office equipment
• Handling staff queries by telephone, email and in person and providing assistance to the FOS Helpdesk
• Liaising with contractors & building management for office repairs & maintenance
• Security pass management
• Assisting with the coordination of office moves & desk allocations
• All standard and complex photocopying and printing jobs using a multi-functional device (MFD)
• Spiral, continuous, heat and wire binding as well as laminating, paginating and scrolling
• Managing ingoing and outgoing courier deliveries and mail
• Stationery stock management and ordering
• General ad hoc duties that arise from time to time

Please note, some manual handing such as lifting and moving office and AV equipment will be required in this role.

Skills & Experience

• High School Certificate
• Strong oral and written communication skills
• The ability to manage a high volume of work with competing deadlines, and learn new tasks quickly
• Excellent attention to detail
• Proficiency with Microsoft Outlook, Word as well as Adobe Acrobat functionality

You will be a flexible, positive team player and demonstrate a willingness to learn and contribute within a broader team environment. Most importantly, you will have an outstanding client service ethic and apply this to everything you do.

The Facilities and Office Services team

The Facilities and Office Services group is part of our Operations Department at Clayton Utz. The services provided by this group varies between offices but includes copying and printing, mailroom, records and archives, and stationery.

Why Join Clayton Utz?

At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions.

When you join us, you’ll enjoy:

• Access to professional development programs and career growth opportunities.
• The tools to perform your role to your best ability, with world-class infrastructure and resources to keep your skills sharp and ahead of the curve, including leading AI platform, Harvey.
• A focus on health and wellbeing, with initiatives to support your physical and mental health including lifestyle and gym membership discounts via our partnership with AIA Vitality.
• A collaborative and inclusive culture that celebrates diversity and fosters belonging.
• Up to 26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation.
• The option to purchase up to 4 weeks of additional leave annually.

In your time here you’ll be constantly surprised by the projects you get to work on and what you can accomplish.

We’re looking for individuals who will thrive under our spirit of independence.

Built around independent thinkers we believe surrounding ourselves with dynamic, ambitious and collaborative individuals is key to creating an environment of success. In return we’re committed to fostering a career path thats unique to each individual. Imagine what you could achieve at a top law firm that actually values independent thinking.

Are you up for the challenge? We are committed to an inclusive culture in which all of our people are recognised for their unique contributions and are encouraged and supported to achieve their full potential.

Learn more Pro bono is a fundamental part of Clayton Utz. Learn more The traditional legal career path is evolving. By consulting with us you can expand your experience, develop your skill set and work on a variety of assignments with top-tier organisations in a range of sectors. Learn more