Executive Support & Operations Coordinator (Hybrid, 24h)

Rowe Consulting | Identity Security; Sydney; Hybrid; AUD 48,000 - 60,000; Part time

Job summary

Rowe Consulting is seeking a Business Support Officer to provide trusted operations support for the CEO and Consulting Director. The role is a 24-hour per week, hybrid position combining home and the Sydney CBD office, with flexible hours to suit priority work.

You will manage calendars, coordinate travel, support recruitment, and help with data management and office logistics. Ideal candidates are proactive, highly organised administrative professionals who excel in small teams, uphold

Qualifications

• Experience in an administrative or office support role.
• Excellent organisational and time-management skills with attention to detail while able to summarise for busy executives.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Copilot, and Teams.
• Experience maintaining databases and electronic records.
• Ability to work independently and collaboratively within a small team environment.
• Demonstrated experience in executive support, diary management or a comparable administrative role.
• High professional integrity, discretion and resilience, with the ability to maintain confidentiality and uphold ethical standards.

Responsibilities

• Manage and assess competing priorities in relation to CEO and Consulting Director calendars.
• Create appointment reminders and meetings and resolve scheduling conflicts.
• Support data management and correct filing of records; data entry and process improvements.
• Coordinate company-wide meetings, customer events and social events.
• Assist with recruitment activities including job adverts and background checks.
• Coordinate on-call rosters between engineers and call roster organisation.
• Manage onboarding and office hot desk requirements.
• Manage inboxes of CEO and Consulting Director.
• Manage branded merchandise orders, stock levels and team apparel.
• Coordinate end-to-end travel logistics and file receipts.
• Assist with team training coordination.
• Perform other duties to support executives and operations.

Skills

Diary management

Executive support

Organisational skills

Written and verbal communication

Attention to detail

Discretion and confidentiality

Tools

Microsoft Office 365

Job description

Rowe Consulting is seeking a Business Support Officer to provide trusted operations support for the CEO and Consulting Director. The role is a 24-hour per week, hybrid position combining home and the Sydney CBD office, with flexible hours to suit priority work.

You will manage calendars, coordinate travel, support recruitment, and help with data management and office logistics. Ideal candidates are proactive, highly organised administrative professionals who excel in small teams, uphold