Executive Support Coordinator — Hybrid Admin & Events Lead

The NRMA; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

5 weeks annual leave

Travel discounts

NRMA membership

Insurance discounts

Job summary

The NRMA in Sydney is seeking a highly organised Team Co-ordinator to support the General Manager, Membership and General Manager, Digital. This full-time, hybrid role requires you to work 3 days in the Sydney CBD and 2 days from home, managing calendars, papers and communications for senior leaders.

You’ll coordinate meetings, prepare agendas, track deadlines, assist with monthly reporting, events and travel, and maintain confidential records with a collaborative, detail‑driven approach.

Qualifications

• 5+ years’ experience in providing administrative support to senior leaders.
• Ability to work in a fast-paced team environment.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Demonstrated ability to build and maintain effective working relationships with key stakeholders.

Responsibilities

• Proactively manage and prioritise meeting requests and calendar schedules for General Managers including preparing agendas and minutes.
• Prepare high-quality papers, updates and presentations for leadership forums.
• Track deadlines, manage workflows and provide general project support.
• Assist with monthly reporting and quarterly planning activities.
• Coordinate travel arrangements and accommodation for team members.
• Maintain filing systems for documents and confidential information.

Skills

Administrative support

Calendar management

Communication

MS Office proficiency

Stakeholder management

Meeting coordination

Team player

Confidentiality

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Teams

Job description

The NRMA in Sydney is seeking a highly organised Team Co-ordinator to support the General Manager, Membership and General Manager, Digital. This full-time, hybrid role requires you to work 3 days in the Sydney CBD and 2 days from home, managing calendars, papers and communications for senior leaders.

You’ll coordinate meetings, prepare agendas, track deadlines, assist with monthly reporting, events and travel, and maintain confidential records with a collaborative, detail‑driven approach.