Executive Operations Coordinator | Hybrid Support to COO/MD

HarperLloyd Recruitment; Sydney; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid working model

16 weeks parental leave

Employee Benefits Program

Monthly social activities

Wellbeing initiatives

Job summary

HarperLloyd Recruitment represents a leading specialist national law firm with offices across Australia, renowned for expertise in insurance, health, commercial litigation and corporate & commercial law. We are seeking an experienced all-rounder to provide high-level support to the COO and Managing Director.

This varied role combines executive, Board and administrative support with opportunities to contribute to broader operations and collaborate with senior leadership.

Qualifications

• Experience as an administrator or EA supporting senior leaders.

Responsibilities

• Provide day-to-day support to the Managing Director and COO.
• Manage complex calendars and coordinate meetings.
• Prepare and record Board meeting minutes.
• Support day-to-day office operations and ad hoc projects.
• Coordinate office requirements, suppliers, facilities and admin.
• Handle financial administration including reconciliations and expenses.
• Collaborate with Operations Manager on tasks.
• Provide broader admin support to the team.
• Assist the Marketing & BD team when required.

Skills

Calendar management

Minute taking

Stakeholder liaison

Discretion

Office administration

Tools

MS Office

Calendar software

Expense software

Job description

HarperLloyd Recruitment represents a leading specialist national law firm with offices across Australia, renowned for expertise in insurance, health, commercial litigation and corporate & commercial law. We are seeking an experienced all-rounder to provide high-level support to the COO and Managing Director.

This varied role combines executive, Board and administrative support with opportunities to contribute to broader operations and collaborate with senior leadership.