Executive & Projects Coordinator | Flexible Work

UTS; Broadway; On-site; AUD 112,000 - 124,000; Full time

Benefits offered by this job

Flexible work practices

Parental leave

Salary packaging opportunities

Employee benefits

Job summary

UTS, based in Sydney, is seeking an executive and project coordinator to support the Education Portfolio. The role manages information, documentation and workflows, coordinating meetings, preparing briefs and tracking portfolio progress.

The successful candidate will coordinate portfolio information, support events, and maintain records, using enterprise systems and digital tools to meet tight deadlines. This is a full-time continuing appointment within the Education Portfolio.

Qualifications

• Proven ability to manage information flows, coordinate executive and operational activities, and deliver accurate work within tight timeframes.
• Experience researching and preparing briefs, reports and papers, supporting committee/executive processes.
• Ability to exercise initiative, tact and discretion with confidential matters.
• Experience supporting projects or portfolio activities contributing to objectives.
• Ability to work with enterprise systems and digital tools to support reporting requirements.

Responsibilities

• Prepare briefs, correspondence and executive information.
• Coordinate meetings, agendas, papers and follow up actions.
• Support project planning, tracking, reporting and documentation.
• Coordinate portfolio information, updates and stakeholder inputs.
• Support portfolio events, forums and activities.
• Maintain records in accordance with University requirements.

Skills

Information management

Executive support

Project coordination

Stakeholder management

Digital tooling

Tools

MS Office

ERP systems

CRM

Job description

UTS, based in Sydney, is seeking an executive and project coordinator to support the Education Portfolio. The role manages information, documentation and workflows, coordinating meetings, preparing briefs and tracking portfolio progress.

The successful candidate will coordinate portfolio information, support events, and maintain records, using enterprise systems and digital tools to meet tight deadlines. This is a full-time continuing appointment within the Education Portfolio.