Flexible Executive Assistant to Senior Leaders

UTS; Broadway; On-site; AUD 101,000 - 110,000; Full time

Benefits offered by this job

Flexible work practices

Generous parental leave

Salary packaging opportunities

Job summary

UTS, based in Sydney, seeks an experienced Executive Assistant to support up to three senior leaders in the Faculty of Health. You will coordinate diaries, meetings, travel and events while enabling efficient operations in a fast-paced academic environment.

The role requires proactive, discreet service with excellent written and verbal communication, strong MS Office skills including Copilot, PowerPoint, Excel and Word, and a relevant degree or equivalent experience.

Qualifications

• Degree or equivalent experience in a relevant field.
• Experience providing high-level executive support in a large organisation, ideally in a university.

Responsibilities

• Manage complex diaries, meetings, papers, minutes and follow-up actions.
• Draft and coordinate correspondence, reports and briefing notes; respond to enquiries and escalate matters.
• Arrange travel, itineraries, approvals and expense reporting.
• Provide committee and administrative support including records, purchasing, invoices and HR processes.
• Coordinate internal and external communications, events and stakeholder engagements.
• Utilise technology to streamline workflows and protect confidential information.

Skills

Time management

Communication

MS Office

Discretion

Executive administration

Education

Degree or equivalent experience

Tools

Microsoft Office

Copilot

PowerPoint

Excel

Word

Job description

UTS, based in Sydney, seeks an experienced Executive Assistant to support up to three senior leaders in the Faculty of Health. You will coordinate diaries, meetings, travel and events while enabling efficient operations in a fast-paced academic environment.

The role requires proactive, discreet service with excellent written and verbal communication, strong MS Office skills including Copilot, PowerPoint, Excel and Word, and a relevant degree or equivalent experience.