Executive Assistant

UTS; Broadway; On-site; AUD 101,000 - 110,000; Full time

Benefits offered by this job

Flexible work practices

Generous parental leave

Salary packaging opportunities

Job summary

UTS, based in Sydney, seeks an experienced Executive Assistant to support up to three senior leaders in the Faculty of Health. You will coordinate diaries, meetings, travel and events while enabling efficient operations in a fast-paced academic environment.

The role requires proactive, discreet service with excellent written and verbal communication, strong MS Office skills including Copilot, PowerPoint, Excel and Word, and a relevant degree or equivalent experience.

Qualifications

• Degree or equivalent experience in a relevant field.
• Experience providing high-level executive support in a large organisation, ideally in a university.

Responsibilities

• Manage complex diaries, meetings, papers, minutes and follow-up actions.
• Draft and coordinate correspondence, reports and briefing notes; respond to enquiries and escalate matters.
• Arrange travel, itineraries, approvals and expense reporting.
• Provide committee and administrative support including records, purchasing, invoices and HR processes.
• Coordinate internal and external communications, events and stakeholder engagements.
• Utilise technology to streamline workflows and protect confidential information.

Skills

Time management

Communication

MS Office

Discretion

Executive administration

Education

Degree or equivalent experience

Tools

Microsoft Office

Copilot

PowerPoint

Excel

Word

Job description

At UTS, we're a young, globally recognised university known for doing things differently. Based in the centre of Sydney, we work closely with industry, government, and the community to focus on outcomes that matter. Our strength lies in how we bring creativity, technology and innovation together to make a practical difference.

We're Australia's leading young university and consistently sit within the top 100 universities globally a reflection of the scale of our ambition and the contribution of our people. When you join UTS, you become part of a community that values inclusion, supports access to education, and works towards positive change in society.

About the Faculty

The Faculty of Health offers innovative, practice-based education and high impact research that focuses on improving health outcomes in local and global communities. A long-standing partner of healthcare professions, UTS engages in clinically relevant research that informs policy and improves practice and patient outcomes both in Australia and overseas. The Faculty of Health comprises of 3 schools and 7 research centres and institutes:

• School of Nursing and Midwifery
• School of Clinical and Health Sciences
• School of Human Performance, Rehabilitation and Population Health
• Research Institute for Innovative Solutions for Well-being and Health (INSIGHT)
• Improving Palliative, Aged and Chronic Care through Clinical Research and Translation (IMPACCT)
• UTS World Health Organization Collaborating Centre for Nursing, Midwifery and Health Development (WHO CC)
• Ageing Research Collaborative (UARC)
• Australian Stuttering Research Centre (ASRC)
• Human Performance Research Centre (HPRC)
• Centre for Health Economics Research and Evaluation (CHERE)

The faculty operates primarily from the UTS City Campus, with various disciplines within the School of Human Performance, Rehabilitation and Population Health based at the UTS Moore Park sports precinct.

About the Team

The position will join the Executive support team in the Faculty of Health, a collaborative Faculty environment that supports senior leaders and works closely with academic and professional staff across UTS. The team values responsive service, open communication and shared success.

About the Role

The Executive Assistant provides high-level support to up to three senior leaders. You will coordinate complex diaries, communications, meetings, travel, committees, events and projects, helping the Faculty operate efficiently in a fast-paced environment.

About You

You are a proactive, organised and service-focused executive support professional who exercises sound judgement, manages competing priorities calmly and builds trusted relationships. You communicate with confidence, work collaboratively and handle sensitive matters with discretion.

Role Responsibilities

• Manage complex diaries, meetings, agendas, papers, minutes, action items and follow-up activities.
• Draft and coordinate correspondence, reports, briefings and other documentation, responding to enquiries and escalating emerging matters.
• Arrange travel, itineraries, approvals and expense acquittals, and ensure documentation is complete before submission.
• Provide committee and administrative support, including records, purchasing, invoices, credit card reconciliations and HR-related processes.
• Coordinate internal and external communications, events, stakeholder engagements and projects.
• Use technology to streamline workflows, protect confidential information and provide back-up executive support when required.

Skills, attributes and knowledge

• Strong organisation, time management, analytical and problem-solving skills, with the ability to deliver accurate work under pressure.
• Excellent written and verbal communication skills, including preparing clear correspondence, reports and presentations for senior stakeholders.
• High-level proficiency in Microsoft Office, including Copilot, PowerPoint, Excel and Word, with confidence using enterprise systems and emerging technologies.
• Initiative, sound judgement, negotiation skills and the ability to work independently while contributing positively to a team.
• Strong knowledge of executive administration, office management and schedule optimisation in a complex organisation.
• Discretion, diplomacy and sensitivity when managing confidential and complex matters.

Experience

• Extensive experience providing high-level executive support to senior leaders.
• Demonstrated experience working with internal and external stakeholders at all organisational levels.
• Experience using systems and technology for procurement, expense reporting and HR processes in a large, complex organisation.
• A degree with relevant experience, extensive specialist or administrative experience, or an equivalent combination of education, training and experience. Experience in a university environment is highly regarded.

Remuneration

Base Salary Range: $101,262 - $109,641 (HEW 6) plus 17% superannuation (pension)

The position is full time and will be made on a continuing basis.UTS staff also benefit from a wide range of Employee Benefits include flexible work practices, generous parental leave and salary packaging opportunities.

• flexible work practices
• generous parental leave
• salary packaging opportunities

UTS is committed to diversity and inclusion, and we encourage applicants to include a statement on career breaks or relative to opportunity where relevant.

UTS prioritises safety, respect, and inclusion for every member of our community. In support of this, and in line with our statutory obligations under the National Code to Prevent and Respond to Gender-Based Violence 2026, all prospective employees must declare any past investigations relating to gender-based violence.

Employment at UTS is contingent upon completion of this declaration, and, where necessary, assessment of any identified risk factors. We appreciate your role in upholding the standards and behaviour expected of our community.

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

This position is being advertised concurrently, internally and externally. In accordance with UTS policy, priority consideration will be given to suitably qualified redeployment candidates, while applications are also welcomed from suitable candidates in the external market.

Accessibility

UTS Recruitment is committed to digital accessibility. If you experience any difficulty with the content of our advertising, please let us know so we can ensure our information is accessible to everyone. In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway, please contact UTS Recruitment for assistance.

UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan. We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTIQ+ and applicants from culturally and linguistically diverse backgrounds.