Coordinator, Executive Support & Projects

UTS; Broadway; On-site; AUD 112,000 - 124,000; Full time

Benefits offered by this job

Flexible work practices

Parental leave

Salary packaging opportunities

Employee benefits

Job summary

UTS, based in Sydney, is seeking an executive and project coordinator to support the Education Portfolio. The role manages information, documentation and workflows, coordinating meetings, preparing briefs and tracking portfolio progress.

The successful candidate will coordinate portfolio information, support events, and maintain records, using enterprise systems and digital tools to meet tight deadlines. This is a full-time continuing appointment within the Education Portfolio.

Qualifications

• Proven ability to manage information flows, coordinate executive and operational activities, and deliver accurate work within tight timeframes.
• Experience researching and preparing briefs, reports and papers, supporting committee/executive processes.
• Ability to exercise initiative, tact and discretion with confidential matters.
• Experience supporting projects or portfolio activities contributing to objectives.
• Ability to work with enterprise systems and digital tools to support reporting requirements.

Responsibilities

• Prepare briefs, correspondence and executive information.
• Coordinate meetings, agendas, papers and follow up actions.
• Support project planning, tracking, reporting and documentation.
• Coordinate portfolio information, updates and stakeholder inputs.
• Support portfolio events, forums and activities.
• Maintain records in accordance with University requirements.

Skills

Information management

Executive support

Project coordination

Stakeholder management

Digital tooling

Tools

MS Office

ERP systems

CRM

Job description

About UTS

At UTS, we're a young, globally recognised university known for doing things differently. Based in the centre of Sydney, we work closely with industry, government, and the community to focus on outcomes that matter. Our strength lies in how we bring creativity, technology and innovation together to make a practical difference.We're Australia's leading young university and consistently sit within the top 100 universities globally, a reflection of the scale of our ambition and the contribution of our people.When you join UTS, you become part of a community that values inclusion, supports access to education, and works towards positive change in society.

About the Team

The Learning and Curriculum Unit sits within the Education Portfolio in the Division of Education and Students. The team works in partnership with faculties and central teams to support curriculum, teaching and assessment, contributing to student success through quality and innovative education.

Job Purpose

Provide executive and project coordination support across the Education Portfolio. Support portfolio priorities through accurate and timely management of information, documentation and workflows.

Role responsibilities

• Prepare briefs, correspondence and executive information.
• Coordinate meetings, agendas, papers and follow up actions.
• Support project planning, tracking, reporting and documentation.
• Coordinate portfolio information, updates and stakeholder inputs.
• Support portfolio events, forums and activities.
• Maintain records in accordance with University requirements.

What We Offer

Base Salary Range: $111,740.00 - $123,611.00 (HEW 7) plus 17% Superannuation.

Theposition is full time and will be made on a continuing basis.

UTS staff also benefit from a wide range ofEmployee Benefitsinclude flexible work practices,generous parental leave and salary packaging opportunities.

Selection Criteria

The criteria should be:

• Proven ability to manage information flows, coordinate executive and operational activities, and deliver accurate work within tight and competing timeframes in a complex office environment.
• Demonstrated ability to undertake research, prepare briefs, reports and papers, support committee or executive meeting processes, and follow through on decisions and actions.
• Ability to exercise initiative, sound judgement, tact and discretion when managing sensitive or confidential matters, resolving routine issues and escalating complex matters appropriately.
• Experience supporting projects, initiatives or portfolio activities that contribute to organisational, divisional or strategic objectives.
• Ability to work confidently with enterprise systems and digital tools, including financial, HR, administrative and records management systems, to manage information and support reporting requirements.

UTS is committed to diversity and inclusion, and we encourage applicants to include a statement on career breaks or relative to opportunity where relevant.

UTS prioritises safety, respect, and inclusion for every member of our community. In support of this, and in line with our statutory obligations under the National Code to Prevent and Respond to Gender-Based Violence 2026, all prospective employees must declare any past investigations relating to gender-based violence. Employment at UTS is contingent upon completion of this declaration, and, where necessary, assessment of any identified risk factors. We appreciate your role in upholding the standards and behaviour expected of our community.

Closing Date: 27 September 2026 at 11.59 pm (AEST)

You must have unrestricted work rights in Australia for the duration of this employment to apply.Visa sponsorship is not available for this appointment.This position is being advertised concurrently, internally and externally.In accordance with UTS policy, priority consideration will be given to suitably qualified redeployment candidates, while applications are also welcomed from suitable candidates in the external market.

Accessibility

UTS Recruitment is committed to digital accessibility. If you experience any difficulty with the content of our advertising, please let us know so we can ensure our information is accessible to everyone.In addition, if you have a disability that requires adjustment to the recruitment process or an alternative application pathway, please contact UTS Recruitment for assistance.UTS is recognised widely as supporting inclusivity and diversity through our Wingara Indigenous Employment Strategy, Social Impact Framework and UTS Access and Inclusion Plan.We welcome applications from women, Indigenous Australians, people with disability, those who identify as LGBTIQ+ and applicants from culturally and linguistically diverse backgrounds.