Executive Assistant to Senior Leaders | Flexible Work

University of Technology Sydney; Sydney; On-site; AUD 101,000 - 110,000; Full time

Benefits offered by this job

Flexible work practices

Generous parental leave

Salary packaging opportunities

Job summary

University of Technology Sydney (UTS) in Sydney's city centre is seeking an experienced Executive Assistant to support up to three senior leaders within the Faculty of Health. You will manage complex diaries, coordinate meetings, travel, committees and events, and handle sensitive information with discretion.

Join a collaborative team that values responsive service and cross‑functional partnership. The role is full-time, based on-site, with opportunities for flexible work practices and

Qualifications

• Extensive experience providing high-level executive support to senior leaders.
• Experience working with internal and external stakeholders at all organisational levels.
• Experience using systems and technology for procurement, expense reporting and HR processes in a large, complex organisation.
• Experience in a university environment is highly regarded.

Responsibilities

• Manage complex diaries, meetings, agendas, papers, minutes, action items and follow-up activities.
• Draft and coordinate correspondence, reports, briefings and other documentation, responding to enquiries and escalating emerging matters.
• Arrange travel, itineraries, approvals and expense acquittals, and ensure documentation is complete before submission.
• Provide committee and administrative support, including records, purchasing, invoices, credit card reconciliations and HR-related processes.
• Coordinate internal and external communications, events, stakeholder engagements and projects.
• Use technology to streamline workflows, protect confidential information and provide back-up executive support when required.

Skills

Executive support

Diary management

Travel coordination

Stakeholder engagement

Education

Degree in relevant field

Tools

Microsoft Office

Copilot

Job description

University of Technology Sydney (UTS) in Sydney's city centre is seeking an experienced Executive Assistant to support up to three senior leaders within the Faculty of Health. You will manage complex diaries, coordinate meetings, travel, committees and events, and handle sensitive information with discretion.

Join a collaborative team that values responsive service and cross‑functional partnership. The role is full-time, based on-site, with opportunities for flexible work practices and