Executive Office Manager | Streamline Operations & Support

Pegasus Care; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

Pegasus Community Care is seeking an experienced Office Manager to join our Kings Park corporate team. You will coordinate the day-to-day administration, support the CEO and Leadership Team, manage office resources and supplier relationships, and assist payroll and accounts administration as required.

This hands-on role requires initiative, exceptional attention to detail and the ability to work autonomously in a dynamic environment where no two days are the same, while maintaining

Qualifications

• Previous experience in office management, administration, executive support or a similar role.
• Strong organisational and time management skills, with the ability to manage competing priorities.
• Experience coordinating office administration, suppliers, purchasing and general business operations.
• Excellent written and verbal communication skills.
• High level of accuracy, attention to detail and administrative recordkeeping.
• Ability to work independently, exercise initiative and maintain confidentiality.
• Experience in rostering, scheduling, bookings or administration.
• Experience using databases and Microsoft Office (Outlook, Excel, Word).

Responsibilities

• Coordinate the day-to-day administration and operation of the corporate office.
• Provide executive administrative support to the CEO and Leadership Team.
• Manage office resources, equipment, supplies and purchasing requirements.
• Liaise with suppliers, contractors and external service providers.
• Coordinate office maintenance, repairs and facilities requirements.
• Maintain organisational registers, filing systems and administrative records.
• Prepare reports, spreadsheets, presentations and operational documentation.
• Assist Payroll with timesheet processing and routine enquiries.
• Provide general administrative assistance to Accounts and other business functions as needed.
• Coordinate communications, deliveries and general office communications.
• Support organisational projects and identify improvements to administrative systems and processes.

Skills

Office management

Executive support

Organisation

Time management

Communication

Confidentiality

Payroll support

Accounts administration

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Pegasus Community Care is seeking an experienced Office Manager to join our Kings Park corporate team. You will coordinate the day-to-day administration, support the CEO and Leadership Team, manage office resources and supplier relationships, and assist payroll and accounts administration as required.

This hands-on role requires initiative, exceptional attention to detail and the ability to work autonomously in a dynamic environment where no two days are the same, while maintaining