Office Manager – Workforce & Operations

Orgen Group Pty Ltd; City of Melbourne; On-site; AUD 80,000 - 85,000; Full time

Benefits offered by this job

Superannuation

Job summary

Orgen Group Pty Ltd in Melbourne is seeking an experienced Office Manager to own the administrative and workforce coordination across our warehousing and logistics operations. You will partner with the Director, management team and client sites to ensure smooth day-to-day operations, staffing, payroll support and compliant processes.

The role focuses on coordinating people, systems and resources, managing recruitment and onboarding, timesheets, reports and liaison with clients.

Qualifications

• Experience in Office Management, Administration Management or Workforce Coordination.
• Experience coordinating staff, resources and administrative processes.
• Strong communication and stakeholder management skills.
• Excellent organisational and time-management skills.
• Experience with recruitment, onboarding and employee administration.
• Understanding of timesheets and payroll-related processes.

Responsibilities

• Coordinate day-to-day office administration and workforce activities.
• Prepare rosters and allocate employees across multiple client sites.
• Monitor employee attendance, availability, hours, performance and reliability.
• Coordinate recruitment, interviews, onboarding and employee inductions.
• Maintain accurate employee, workforce and operational records.
• Review timesheets and information required for payroll processing.
• Coordinate employee training, performance monitoring and personnel matters.
• Liaise with clients regarding staffing requirements, workforce performance and operational issues.
• Visit client sites when required to monitor workforce performance and compliance.
• Prepare workforce and operational reports for management.
• Coordinate office resources, PPE, equipment and workforce requirements.
• Support WHS, compliance and company procedures.
• Identify opportunities to improve administrative, workforce and operational processes.

Skills

Office Management

Administration Management

Workforce Coordination

Stakeholder management

Recruitment onboarding

Payroll knowledge

Payroll administration

Job description

Orgen Group is looking for an experienced, highly organised and proactive Office Manager to take ownership of the administrative and workforce coordination functions supporting our growing operations.

This is not a traditional desk-based administration role. Working closely with our Director, management team, clients and operational workforce, you will coordinate the people, systems and resources that enable our teams to operate effectively across multiple warehouse and logistics client sites.

About the Role

As Office Manager, you will coordinate the administrative functions and resources supporting our workforce and client operations.

You will be responsible for maintaining effective office systems, coordinating personnel, allocating workforce resources, supporting recruitment and onboarding, monitoring employee performance, assisting with payroll administration, and maintaining strong communication with clients and internal stakeholders.

The role will coordinate the workforce across multiple warehouse and logistics client locations, with staffing requirements varying according to operational demand.

Key Responsibilities

• Coordinate day-to-day office administration and workforce activities.
• Prepare rosters and allocate employees across multiple client sites.
• Monitor employee attendance, availability, hours, performance and reliability.
• Coordinate recruitment, interviews, onboarding and employee inductions.
• Maintain accurate employee, workforce and operational records.
• Review timesheets and information required for payroll processing.
• Coordinate employee training, performance monitoring and personnel matters.
• Liaise with clients regarding staffing requirements, workforce performance and operational issues.
• Visit client sites when required to monitor workforce performance and compliance.
• Prepare workforce and operational reports for management.
• Coordinate office resources, PPE, equipment and workforce requirements.
• Support WHS, compliance and company procedures.
• Identify opportunities to improve administrative, workforce and operational processes.

About You

We are looking for someone who is organised, confident and comfortable taking ownership of multiple responsibilities.

You will ideally have:

• Previous experience in Office Management, Administration Management, Workforce Coordination or a similar role.
• Experience coordinating staff, resources and administrative processes.
• Strong communication and stakeholder management skills.
• Excellent organisational and time-management skills.
• Experience with recruitment, onboarding and employee administration.
• Understanding of timesheets and payroll-related processes.
• Strong attention to detail and record-keeping skills.
• Ability to manage competing priorities in a fast-paced environment.
• Strong computer literacy and ability to work across multiple systems.
• A current Australian driver's licence and willingness to travel to client sites when required.

Experience in labour hire, logistics, warehousing or workforce management will be highly regarded.

What We Offer

• $80,000–$85,000 + Superannuation.
• A varied role with genuine responsibility and autonomy.
• Direct exposure to management and clients.
• The opportunity to contribute to the growth of a developing Australian business.
• A supportive and collaborative working environment.

If you are an experienced Office Manager looking for a role where you can take ownership of people, processes and resources, we'd love to hear from you.