Executive Office Coordinator

seek.com.au; Sydney; On-site; AUD 55,000 - 65,000; Full time

Job summary

seek.com.au is seeking an Office Administrator to manage front-of-house operations and provide high-quality administrative support to the executive team and wider business. This is a full-time, office-based role based in Sydney, operating Monday to Friday, 8:00am to 5:00pm.

You will greet clients, answer calls, coordinate meeting rooms and support the Executive Assistant and senior executives. The role requires 2–3 years' experience, proficiency in Word/Excel/Outlook, and strong communication

Qualifications

• 2–3 years' experience in reception or office administration
• Experience in a professional or corporate environment
• Proficiency in MS Word, Excel and Outlook
• Excellent customer service and a professional telephone manner
• Strong written and verbal communication and attention to detail

Responsibilities

• Greet clients and visitors in a professional, friendly and welcoming manner
• Answer and direct incoming telephone calls
• Manage the general administration email inbox and respond to enquiries professionally
• Maintain the presentation and organisation of the reception area, kitchens, meeting rooms, storage areas and office cupboards
• Coordinate meeting room bookings, room set-up and IT equipment maintenance
• Collect and process incoming and outgoing mail and courier deliveries
• Provide calendar coordination and ad hoc administrative support to the Executive Assistant and senior executives
• Manage office supplies and stock and arrange replenishment as needed
• Coordinate with the IT provider under the direction of People and Culture Team

Skills

Customer service

Communication

Organisational skills

Time management

Professional telephone manner

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

seek.com.au is seeking an Office Administrator to manage front-of-house operations and provide high-quality administrative support to the executive team and wider business. This is a full-time, office-based role based in Sydney, operating Monday to Friday, 8:00am to 5:00pm.

You will greet clients, answer calls, coordinate meeting rooms and support the Executive Assistant and senior executives. The role requires 2–3 years' experience, proficiency in Word/Excel/Outlook, and strong communication