Office Manager

Pegasus Care; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

Pegasus Community Care is seeking an experienced Office Manager to join our Kings Park corporate team. You will coordinate the day-to-day administration, support the CEO and Leadership Team, manage office resources and supplier relationships, and assist payroll and accounts administration as required.

This hands-on role requires initiative, exceptional attention to detail and the ability to work autonomously in a dynamic environment where no two days are the same, while maintaining

Qualifications

• Previous experience in office management, administration, executive support or a similar role.
• Strong organisational and time management skills, with the ability to manage competing priorities.
• Experience coordinating office administration, suppliers, purchasing and general business operations.
• Excellent written and verbal communication skills.
• High level of accuracy, attention to detail and administrative recordkeeping.
• Ability to work independently, exercise initiative and maintain confidentiality.
• Experience in rostering, scheduling, bookings or administration.
• Experience using databases and Microsoft Office (Outlook, Excel, Word).

Responsibilities

• Coordinate the day-to-day administration and operation of the corporate office.
• Provide executive administrative support to the CEO and Leadership Team.
• Manage office resources, equipment, supplies and purchasing requirements.
• Liaise with suppliers, contractors and external service providers.
• Coordinate office maintenance, repairs and facilities requirements.
• Maintain organisational registers, filing systems and administrative records.
• Prepare reports, spreadsheets, presentations and operational documentation.
• Assist Payroll with timesheet processing and routine enquiries.
• Provide general administrative assistance to Accounts and other business functions as needed.
• Coordinate communications, deliveries and general office communications.
• Support organisational projects and identify improvements to administrative systems and processes.

Skills

Office management

Executive support

Organisation

Time management

Communication

Confidentiality

Payroll support

Accounts administration

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Pegasus Community Care provides staffing and support services across Out-of-Home Care, NDIS, and community programs. Our work is fast-paced and operationally critical, ensuring the right staff are placed to support vulnerable people safely and consistently.

We are seeking an experienced, highly organised and proactive Office Manager to join our corporate team based in Kings Park, NSW.

This is a hands-on role responsible for coordinating the day-to-day administration of our corporate office, supporting the Chief Executive Officer and Leadership Team, managing office resources and suppliers, and providing administrative assistance across the organisation.

The successful applicant will be a confident and adaptable administration professional who takes initiative, demonstrates exceptional attention to detail and enjoys working in a dynamic environment where no two days are the same.

Why work with Pegasus Community Care

You’ll join a team that values accountability, professionalism and strong communication.

• Supportive and collaborative leadership team
• Opportunity to take ownership of office administration and processes
• Exposure to diverse service streams across NDIS and Out-of-Home Care
• Opportunity to contribute to organisational improvements and business efficiency
• A respectful, values-driven workplace culture

About the role

Reporting to the Chief Executive Officer, you will coordinate the day-to-day administration and efficient operation of the corporate office.

You will provide administrative support to the Leadership Team, manage office resources and supplier relationships, maintain organisational records and assist with Payroll and Accounts administration as required.

This role requires someone who can work autonomously, confidently manage competing priorities and ensure administrative functions are completed accurately and efficiently.

Key Responsibilities

• Coordinate the day-to-day administration and operation of the corporate office
• Manage office supplies, equipment, resources and purchasing requirements
• Liaise with suppliers, contractors and external service providers
• Coordinate office maintenance, repairs, equipment servicing and general facilities requirements
• Maintain accurate organisational registers, filing systems and administrative records
• Provide executive administrative support to the CEO and Leadership Team
• Coordinate meetings, calendars, agendas, correspondence, and business documentation
• Prepare reports, spreadsheets, presentations and operational documentation
• Assist Payroll with timesheet processing, documentation, routine enquiries and reconciliations as required
• Provide general administrative assistance to Accounts and other business functions as needed
• Coordinate incoming and outgoing correspondence, deliveries and general office communicationsLiaise with external IT providers and maintain office equipment
• Assisting with follow-up communication where required
• Support organisational projects and identify improvements to administrative systems and processes

About you

You are a highly organised, dependable and proactive professional who takes pride in maintaining an efficient and well-managed office environment.

You enjoy variety, can confidently manage multiple priorities and are comfortable supporting senior leadership while remaining hands-on with day-to-day administrative responsibilities.

You demonstrate initiative, sound judgement and professionalism, with the ability to work independently while building positive working relationships across the organisation.

• Previous experience in office management, administration, executive support or a similar role
• Strong organisational and time management skills, with the ability to manage competing priorities
• Experience coordinating office administration, suppliers, purchasing and general business operations
• Excellent written and verbal communication skills
• High level of accuracy, attention to detail and administrative recordkeeping
• Ability to work independently, exercise initiative and maintain confidentiality
• Experience in rostering, scheduling, bookings or administration
• Experience using databases and Microsoft Office (Outlook, Excel, Word)

Qualifications / Attributes

• Strong organisational and time management skills
• High level written and verbal communication skills
• Ability to work under pressure and manage competing priorities
• Attention to detail and accuracy in data entry

Our Commitment

We are committed to a diverse and inclusive workplace and welcome applications from people of all backgrounds. Diversity information, where provided, is not used as part of the selection process.