Executive Office & Facilities Coordinator (Sydney)

Healthscope; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Five weeks of annual leave

Generous parental leave

Gym membership

Private medical insurance

Job summary

Kearney in Sydney is seeking an experienced Administration Officer to join our Sydney office. You will be the first point of contact for staff, clients and visitors, ensuring smooth day-to-day operations five days per week.

You will coordinate facilities, supplies, and support the EA team, with opportunities to contribute across HR, finance and events. The role emphasizes professional presentation and proactive problem solving.

Qualifications

• At least three years office experience.
• Proficiency in Microsoft Office, especially Outlook and Teams.
• Excellent interpersonal and communication skills.
• Strong organisational and multitasking abilities.

Responsibilities

• Front of House & Daily Operations: Serve as the central contact for clients, visitors, staff, and contractors, while managing security access passes and actioning the Sydney Admin mailbox.
• Facilities, Presentation & Supplies: Liaise with building management for maintenance and cleaning, uphold a clean-desk and presentation-ready office environment, and monitor/replenish stock for stationery, kitchen supplies, and social provisions.
• EA Team Support & Operational Cover: Provide administrative ad-hoc assistance to the EA team, including partner expenses, timesheets, updating the Sydney Admin Manual, and coordinating catering, venue sourcing, or celebration orders.
• Finance & Invoicing: Assist with processing Sydney vendor invoices and supplier payment documentation.
• HR & Events: Support HR with new hire inductions, training room setups, and hands-on logistics for office events and social committee activities.
• IT, AV & Safety: Deliver on-site assistance to the IT Manager, and act as an office Fire Warden and First Aid Officer (full training provided for IT support and safety roles).
• Ad hoc relief of Melbourne OA admin tasks during leave absences.

Skills

Office experience

Interpersonal skills

Organization & multitasking

MS Office proficiency

Tools

Outlook

Teams

Job description

Kearney in Sydney is seeking an experienced Administration Officer to join our Sydney office. You will be the first point of contact for staff, clients and visitors, ensuring smooth day-to-day operations five days per week.

You will coordinate facilities, supplies, and support the EA team, with opportunities to contribute across HR, finance and events. The role emphasizes professional presentation and proactive problem solving.