Administration Officer

Healthscope; Sydney; Vor Ort; AUD 55.000 - 75.000; Vollzeit

Benefits dieser Stelle

Five weeks of annual leave

Generous parental leave

Gym membership

Private medical insurance

Zusammenfassung

Kearney in Sydney is seeking an experienced Administration Officer to join our Sydney office. You will be the first point of contact for staff, clients and visitors, ensuring smooth day-to-day operations five days per week.

You will coordinate facilities, supplies, and support the EA team, with opportunities to contribute across HR, finance and events. The role emphasizes professional presentation and proactive problem solving.

Qualifikationen

• At least three years office experience.
• Proficiency in Microsoft Office, especially Outlook and Teams.
• Excellent interpersonal and communication skills.
• Strong organisational and multitasking abilities.

Aufgaben

• Front of House & Daily Operations: Serve as the central contact for clients, visitors, staff, and contractors, while managing security access passes and actioning the Sydney Admin mailbox.
• Facilities, Presentation & Supplies: Liaise with building management for maintenance and cleaning, uphold a clean-desk and presentation-ready office environment, and monitor/replenish stock for stationery, kitchen supplies, and social provisions.
• EA Team Support & Operational Cover: Provide administrative ad-hoc assistance to the EA team, including partner expenses, timesheets, updating the Sydney Admin Manual, and coordinating catering, venue sourcing, or celebration orders.
• Finance & Invoicing: Assist with processing Sydney vendor invoices and supplier payment documentation.
• HR & Events: Support HR with new hire inductions, training room setups, and hands-on logistics for office events and social committee activities.
• IT, AV & Safety: Deliver on-site assistance to the IT Manager, and act as an office Fire Warden and First Aid Officer (full training provided for IT support and safety roles).
• Ad hoc relief of Melbourne OA admin tasks during leave absences.

Kenntnisse

Office experience

Interpersonal skills

Organization & multitasking

MS Office proficiency

Tools

Outlook

Teams

Jobbeschreibung

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Kearney is a leading global management consulting firm with people in more than 40 countries. For a century, we have been a trusted advisor to top businesses, government organisations, and non-profits. We pride ourselves on a collaborative, collegial, and supportive culture where every team member plays an integral role in our shared success.

About the Role

This is an excellent opportunity for a proactive and organised Office Assistant to join our Sydney office. As the first point of contact for employees, clients and visitors, you will help ensure the smooth day-to-day running of the office, coordinating facilities and supplies, supporting the EA team, and delivering a professional and welcoming workplace experience. This is a full-time, office-based role requiring attendance five days per week.

Key Responsibilities

• Front of House & Daily Operations: Serve as the central contact for clients, visitors, staff, and contractors, while managing security access passes and actioning the Sydney Admin mailbox.
• Facilities, Presentation & Supplies: Liaise with building management for maintenance and cleaning, uphold a clean-desk and presentation-ready office environment, and monitor/replenish stock for stationery, kitchen supplies, and social provisions.
• EA Team Support & Operational Cover: Provide administrative ad-hoc assistance to the EA team, including partner expenses, timesheets, updating the Sydney Admin Manual, and coordinating catering, venue sourcing, or celebration orders.
• Finance & Invoicing: Assist with processing Sydney vendor invoices and supplier payment documentation.
• HR & Events: Support HR with new hire inductions, training room setups, and hands-on logistics for office events and social committee activities.
• IT, AV & Safety: Deliver on-site assistance to the IT Manager, and act as an office Fire Warden and First Aid Officer (full training provided for IT support and safety roles).
• Ad hoc relief of Melbourne OA admin tasks during leave absences.

Attributes and Experience

• At least three years office experience
• Proficiency in Microsoft Office skills, particularly in Outlook and Teams.
• Excellent interpersonal and communication skills, with a friendly, professional, and client-service oriented approach.
• Strong organisational, multitasking, and proactive problem-solving skills with the ability to prioritise tasks and work independently.
• Willingness to learn new internal systems, AV tools, and operational procedures.

What We Offer

• A supportive, inclusive, and highly collaborative team environment.
• Structured onboarding and thorough training across technical and administrative functions.
• Opportunities to build broad experience across business operations, executive support, HR, and finance.
• Comprehensive private medical insurance for employees and their immediate family.
• Five weeks of annual leave.
• Generous parental leave for both primary and secondary carers.
• Gym membership and wellness discounts.
• Structured and on-the-job learning and development opportunities.
• Read more about our benefits and how you can a make your mark, your way at Kearney.com/careers.

Equal Employment Opportunity and Non-discrimination

Kearney has long recognised the value that diversity brings to our business and the clients we serve. Our goal is to create a climate of opportunity, innovation, and success within Kearney that capitalises on the professional and personal diversity of our workforce. For these reasons, we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person’s race, colour, religion, sex, age, national origin, sexual orientation, gender identity or expression, veteran status, marital status, disability, or genetic information consistent with applicable laws. This includes providing reasonable accommodation for disabilities, or religious beliefs and practices.

Note

Applications close 3rd November 2026