Office Coordinator

Capstone Recruitment; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Part-time or full-time hours

Exposure to leadership team

HR experience

Job summary

Capstone Recruitment is seeking an Office Coordinator for a Sydney CBD-based client. The role involves being the go-to person in the office, assisting the EA to the Managing Director with diaries, meetings and admin, and providing HR exposure as the team scales.

You’ll handle contracts, onboarding, records, and help recruit while shaping the culture with office initiatives. Part-time or full-time hours are available to suit commitment.

Qualifications

• Experience in office coordination, administration or reception.
• Passion for HR and people.
• Confidence working with senior leaders.
• Attention to detail and discretion with sensitive information.
• Comfort with Microsoft Office or Google Workspace.

Responsibilities

• Keep the office humming from supplies to greeting visitors.
• Assist the EA to the MD with diaries, meetings, and admin.
• Step in to support the MD when the EA is away.
• Prepare employment contracts, offer letters, and HR documents.
• Maintain employee records and keep them up to date.
• Help new starters feel welcome as the team grows.
• Support recruitment: scheduling interviews and hiring processes.
• Contribute to culture through team events and office initiatives.

Skills

Office coordination

HR exposure

Confidence with senior leaders

Attention to detail

Discretion with sensitive information

Microsoft Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Our client is an exciting emerging tech company in the Sydney CBD. The team is small but growing fast, with big plans and an energetic, collaborative culture. They're looking for an Office Coordinator who will keep the office running beautifully, work alongside the EA to the MD, and gain real, hands on HR experience along the way. Whether you're after part time or full time hours, they'd love to hear from you.

About the Role

This is a varied role where no two days are the same. In a small team, your work will be seen and valued. You'll be the go to person in the office, a right hand to the EA supporting the Managing Director, and a key part of the people side of a business that’s on the move. You'll:

• Keep the office humming, from supplies and facilities to greeting visitors
• Work closely with the EA to the MD, helping with diaries, meetings, and admin
• Step in to support the MD when the EA is away
• Prepare employment contracts, offer letters and other HR documents
• Look after employee records and keep everything up to date
• Help new starters feel welcome as the team grows
• Lend a hand with recruitment, scheduling interviews and supporting the hiring process
• Help shape the culture through team events and office initiatives

About You

You're organised, warm and someone people trust. You might already have some HR exposure, be studying HR, or simply know it's where you want your career to go. You'll bring:

• Experience in office coordination, administration or reception
• A real passion for HR and people
• Confidence working with senior leaders
• Great attention to detail and discretion with sensitive information
• Confidence with Microsoft Office or Google Workspace
• A positive, can do attitude and the energy to thrive in a growing business

What's on Offer

• The chance to grow your HR career alongside a scaling business
• Part time or full time hours to suit you
• Valuable exposure to the leadership team