Office Administrator - Sydney CBD

Kearney; The Rocks; On-site; AUD 65,000 - 80,000; Full time

Benefits offered by this job

Private medical insurance for employee

Five weeks annual leave

Generous parental leave

Gym membership

Wellness discounts

Structured onboarding and training

Learning and development opportunities

Job summary

Kearney is seeking a Key Front-of-House & daily operations coordinator for our Sydney office. The role is office-based five days per week, with on-the-job training across IT, AV, and compliance functions, and the first point of contact for employees, clients, and visitors.

You will manage facilities and supplies, support the EA team, and deliver a welcoming workplace experience. A proactive, organised individual with strong MS Office skills will thrive in this collaborative environment.

Qualifications

• At least three years of office experience.
• Proficiency in Microsoft Office, especially Outlook and Teams.
• Excellent interpersonal and communication skills.
• Strong organisational and multitasking abilities.
• Willingness to learn new internal systems and AV tools.
• Team-oriented and collaborative mindset.

Responsibilities

• Serve as central contact for clients, visitors, staff, and contractors, manage security passes.
• Liaise with building management for maintenance and cleaning.
• Keep desks clean and presentation-ready; monitor stock for supplies.
• Provide ad-hoc assistance to the EA team (expenses, timesheets, manuals).
• Process Sydney vendor invoices and supplier payment documentation.
• Support HR with inductions and training room setups.
• Assist IT with on-site support; act as Fire Warden and First Aid Officer (training provided).
• Relieve Melbourne OA admin tasks during leaves.

Skills

Office experience

Outlook

Teams

Interpersonal communication

Organisational skills

Tools

Microsoft Office

Job description

Key front-of-house & daily operations coordinator for a leading professional services firm

Dynamic, collaborative workplace culture located at the Rocks

Comprehensive on-the-job training provided across IT, AV, and compliance functions

This is an excellent opportunity for a proactive and organised Office Assistant to join our Sydney office. As the first point of contact for employees, clients and visitors, you will help ensure the smooth day-to-day running of the office, coordinating facilities and supplies, supporting the EA team, and delivering a professional and welcoming workplace experience. This is a full-time, office-based role requiring attendance five days per week.

Key responsibilities

Serve as the central contact for clients, visitors, staff, and contractors, while managing security access passes and actioning the Sydney Admin mailbox.

Liaise with building management for maintenance and cleaning, uphold a clean-desk and presentation-ready office environment, and monitor/replenish stock for stationery, kitchen supplies, and social provisions.

Provide administrative ad-hoc assistance to the EA team, including partner expenses, timesheets, updating the Sydney Admin Manual, and coordinating catering, venue sourcing, or celebration orders.

Assist with processing Sydney vendor invoices and supplier payment documentation.

Support HR with new hire inductions, training room setups, and hands-on logistics for office events and social committee activities.

Deliver on-site assistance to the IT Manager, and act as an office Fire Warden and First Aid Officer (full training provided for IT support and safety roles).

Provide ad hoc relief of Melbourne OA admin tasks during leave absences.

About you

At least three years office experience.

Proficiency in Microsoft Office skills, particularly in Outlook and Teams.

Excellent interpersonal and communication skills, with a friendly, professional, and client-service oriented approach.

Strong organisational, multitasking, and proactive problem-solving skills with the ability to prioritise tasks and work independently.

Willingness to learn new internal systems, AV tools, and operational procedures.

A supportive, inclusive, and highly collaborative team environment.

Structured onboarding and thorough training across technical and administrative functions.

Opportunities to build broad experience across business operations, executive support, HR, and finance.

Comprehensive private medical insurance for employees and their immediate family.

Five weeks of annual leave.

Generous parental leave for both primary and secondary carers.

Gym membership and wellness discounts.

Structured and on-the-job learning and development opportunities.

About us

Kearney is a leading global management consulting firm with people in more than 40 countries. For a century, we have been a trusted advisor to top businesses, government organisations, and non-profits. We pride ourselves on a collaborative, collegial, and supportive culture where every team member plays an integral role in our shared success.