Office Coordinator for HR Growth | Part/Full-Time

Capstone Recruitment; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Part-time or full-time hours

Exposure to leadership team

HR experience

Job summary

Capstone Recruitment is seeking an Office Coordinator for a Sydney CBD-based client. The role involves being the go-to person in the office, assisting the EA to the Managing Director with diaries, meetings and admin, and providing HR exposure as the team scales.

You’ll handle contracts, onboarding, records, and help recruit while shaping the culture with office initiatives. Part-time or full-time hours are available to suit commitment.

Qualifications

• Experience in office coordination, administration or reception.
• Passion for HR and people.
• Confidence working with senior leaders.
• Attention to detail and discretion with sensitive information.
• Comfort with Microsoft Office or Google Workspace.

Responsibilities

• Keep the office humming from supplies to greeting visitors.
• Assist the EA to the MD with diaries, meetings, and admin.
• Step in to support the MD when the EA is away.
• Prepare employment contracts, offer letters, and HR documents.
• Maintain employee records and keep them up to date.
• Help new starters feel welcome as the team grows.
• Support recruitment: scheduling interviews and hiring processes.
• Contribute to culture through team events and office initiatives.

Skills

Office coordination

HR exposure

Confidence with senior leaders

Attention to detail

Discretion with sensitive information

Microsoft Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Capstone Recruitment is seeking an Office Coordinator for a Sydney CBD-based client. The role involves being the go-to person in the office, assisting the EA to the Managing Director with diaries, meetings and admin, and providing HR exposure as the team scales.

You’ll handle contracts, onboarding, records, and help recruit while shaping the culture with office initiatives. Part-time or full-time hours are available to suit commitment.