Executive Assistant to Senior Leaders | Diary & Governance

Publicroles; Canberra; On-site; AUD 87,000 - 96,000; Part time

Benefits offered by this job

Canberra based

Flexible work arrangement

3-month contract

Job summary

Publicroles in Canberra is seeking an experienced Executive Assistant to provide high-level support to a senior Executive Group Manager and, when needed, the broader executive leadership team.

You will coordinate complex schedules, correspondence, meetings and governance activities to ensure smooth daily operations of the executive office. Familiarity with TRIM/EDRMS and strong stakeholder engagement are highly valued.

Qualifications

• Experience providing high-level executive support to senior leaders.
• Strong diary, meeting and travel management experience.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong stakeholder management skills.
• Discretion and professionalism when handling confidential information.
• Experience with governance documentation.

Responsibilities

• Provide high-level executive and administrative support to senior leadership.
• Manage complex diaries, meetings, travel and briefing requirements.
• Coordinate executive email correspondence and the executive mailbox.
• Arrange domestic travel and related logistics for executives and team.
• Oversee daily executive office administration and IT/stationery requests.
• Monitor correspondence through document management systems and coordinate briefs.
• Track high-volume, time-sensitive correspondence and follow up.
• Support ministerial and governance information requests.
• Handle finance administration including invoicing and reconciliations.
• Support committee, governance and executive activities.
• Build collaborative relationships with internal and external stakeholders.

Skills

Executive support

Diary management

Travel management

Organisational skills

Communication skills

Stakeholder management

Judgement & discretion

Governance documentation

TRIM/EDRMS

Work Health & Safety

Tools

TRIM/EDRMS

Job description

Publicroles in Canberra is seeking an experienced Executive Assistant to provide high-level support to a senior Executive Group Manager and, when needed, the broader executive leadership team.

You will coordinate complex schedules, correspondence, meetings and governance activities to ensure smooth daily operations of the executive office. Familiarity with TRIM/EDRMS and strong stakeholder engagement are highly valued.