Senior Executive Assistant to Leadership, Canberra

AFMA; Canberra; On-site; AUD 84,000 - 90,000; Full time

Job summary

AFMA in Canberra seeks an APS Level 4 Executive Assistant to provide high-level executive and administrative support to a Senior Executive Service member, including managing diaries, emails and correspondence, coordinating papers, briefs and reports, and ensuring smooth executive office operation.

You will coordinate governance, reporting and branch activities, manage meetings (agendas, minutes, actions) and travel, and support financial administration and corporate systems, while liaising with

Qualifications

• Provide high-level executive and administrative support to a member of the Senior Executive Service, including managing diaries, email and correspondence, coordinating meeting papers, preparing briefs, reports and other documentation, and ensuring the effective operation of executive office functions.
• Coordinate governance, reporting and business support activities for the Branch, including the preparation and submission of Commission papers, Senate Estimates documentation, Quarterly Performance Reports, Questions on Notice, and branch level activities.
• Manage meetings, committees and stakeholder engagement activities, including scheduling and coordinating branch and committee meetings, preparing agendas, recording minutes, tracking actions, arranging Teams meetings, and supporting effective communication across the branch.
• Deliver travel, financial and operational support services for executives and the branch, including travel bookings, reconciliations, acquittals, invoice processing, and other administrative and business support activities.
• Provide expert advice and support on corporate systems and office administration, including travel and financial management systems, while maintaining office supplies, coordinating mail services, and working collaboratively with other Executive Assistants to ensure consistent and efficient service delivery.

Responsibilities

• Provide high-level executive and administrative support to a member of the Senior Executive Service, including diaries, email, and correspondence management.
• Coordinate governance, reporting and branch activities, including submission of Commission papers and performance reports.
• Manage meetings, agendas, minutes, and actions, and coordinate stakeholder engagement activities.
• Deliver travel, financial and operational support, including bookings, reconciliations, and invoice processing.

Skills

Executive support

Diary management

Governance coordination

Stakeholder engagement

Travel bookings

Job description

AFMA in Canberra seeks an APS Level 4 Executive Assistant to provide high-level executive and administrative support to a Senior Executive Service member, including managing diaries, emails and correspondence, coordinating papers, briefs and reports, and ensuring smooth executive office operation.

You will coordinate governance, reporting and branch activities, manage meetings (agendas, minutes, actions) and travel, and support financial administration and corporate systems, while liaising with