Executive Assistant

Whizdom; Canberra; On-site; AUD 87,000 - 96,000; Full time

Benefits offered by this job

Flexible work arrangement

Canberra based

Job summary

Whizdom is seeking an experienced Executive Assistant to provide high-level executive and administrative support to a senior Executive Group Manager and, when required, the broader executive leadership group. You will play an integral role in the smooth day-to-day operation of the executive office, coordinating complex schedules, correspondence, meetings, documentation and governance activities.

The role involves managing diaries, meetings, travel and executive correspondence, coordinating

Qualifications

• Experience providing high-level executive support to senior leaders.
• Strong diary, meetings and travel management experience.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level executive and administrative support to senior leadership.
• Manage complex diaries, meetings and travel arrangements.
• Coordinate executive correspondence and briefing materials.

Skills

Executive support

Diary management

Travel management

Office management

Stakeholder management

Communication

Discretion

Governance documentation

IR/ministerial coordination

Relationship building

Tools

Objective/TRIM

Job description

Executive Assistant

About the Organisation

Our client is a public sector organisation providing important services to the community. The organisation offers a professional, collaborative and high-performing environment where employees work closely with senior leaders and stakeholders to support organisational priorities.

About the Role

We are seeking an experienced Executive Assistant to provide high-level executive and administrative support to a senior Executive Group Manager and, when required, the broader executive leadership group. You will play an integral role in the smooth day-to-day operation of the executive office, coordinating complex schedules, correspondence, meetings, documentation and governance activities.

• Providing high-level executive and administrative support to senior leadership.
• Managing complex diaries, meetings, conferences and associated briefing requirements.
• Managing executive email correspondence and monitoring the executive office mailbox.
• Coordinating domestic travel and associated arrangements for executives and other team members.
• Managing daily executive office administration, including telephone calls, correspondence, meeting papers, stationery and IT equipment requests.
• Monitoring incoming and outgoing correspondence through Objective/TRIM, including coordinating briefs and responses.
• Tracking high-volume, time-sensitive correspondence and ensuring appropriate action and follow-up.
• Supporting the timely coordination of ministerial, executive and organisational requests for information.
• Managing finance administration, including invoice processing and reconciliations.
• Supporting committee, governance and executive activities.
• Building strong and collaborative relationships with internal and external stakeholders.
• Contributing to a professional, responsive and high-performing executive office.

What You Will Bring

• Demonstrated experience providing high-level executive support to senior executives.
• Strong diary, meeting and travel management experience.
• Highly developed organisational and office management skills.
• The ability to manage multiple and competing priorities, exercise initiative and meet tight deadlines.
• Excellent written and verbal communication skills.
• Strong stakeholder management skills with the ability to develop positive working relationships at all levels.
• Sound judgement, professionalism and discretion when handling sensitive or confidential information.
• Demonstrated ability to work collaboratively and contribute positively within a busy team environment.
• Experience managing executive correspondence, briefs and governance documentation.
• Experience with Objective/TRIM or similar electronic document and records management systems will be highly regarded.
• A strong commitment to Work Health and Safety (WHS) and professional public sector values and behaviours.

What's on Offer

• 3-month contract
• $63.00 - $70.00 per hour
• Flexible work arrangement
• Canberra based

Security Requirements

• The successful candidate will be required to complete a pre-employment National Police Check prior to commencement.
• Candidates must be able to satisfy any additional pre-employment compliance requirements associated with the engagement.

Submissions close Tuesday the 10th of November 2026.

We value diversity and welcome applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability.