Flexible Executive Assistant to C-Suite & Board Governance

Royal Botanic Gardens; Melbourne; On-site; AUD 110,000 - 160,000; Full time

Job summary

Royal Botanic Gardens in Melbourne seeks an experienced Senior Executive Assistant to provide high-level support to the Director, Chief Executive and Chief Operating Officer. You will manage diaries, meetings and travel, coordinate governance briefing materials, and serve as a trusted secretariat to the Board and Executive Team.

The role requires excellent written and editing skills, minute-taking, and the ability to handle sensitive information with discretion.

Qualifications

• Tertiary qualification in business administration, governance, or management, or substantial equivalent experience.
• Proven high-level executive support experience in government or public sector.
• Experience supporting Boards, Committees, or senior executive forums.
• Excellent written and editing skills with minute-taking ability.
• Strong stakeholder engagement and discretion with sensitive information.
• Proficiency in Microsoft 365 and records management systems.

Responsibilities

• Provide proactive, high-level executive support to coordinate priorities for the Director and Chief Executive and COO.
• Manage complex diaries, correspondence, meetings and travel arrangements with discretion.
• Coordinate executive briefings, reports and communications for governance activities.
• Deliver end-to-end secretariat support to the Royal Botanic Gardens Board, Board Committees and Executive Team.
• Build relationships with government representatives, Board members and community partners.
• Identify and lead improvements to administrative systems and processes to streamline workflows and governance.
• Ensure governance activities are delivered accurately and efficiently.

Skills

Executive support

Governance

Stakeholder engagement

Minute-taking

Written communication

Microsoft 365

Education

Business admin / governance / management degree

Tools

Microsoft 365

Records management system

Job description

Royal Botanic Gardens in Melbourne seeks an experienced Senior Executive Assistant to provide high-level support to the Director, Chief Executive and Chief Operating Officer. You will manage diaries, meetings and travel, coordinate governance briefing materials, and serve as a trusted secretariat to the Board and Executive Team.

The role requires excellent written and editing skills, minute-taking, and the ability to handle sensitive information with discretion.