Executive Assistant to Leaders | Diary, Travel & Projects

Smartgroup Corporation; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Smart Leave

Free lunch weekly

Paid parental leave (up to 20 weeks)

Volunteer days (Make a Difference Days

Employee Share Plan

Diversity & Inclusion recognition

Professional development opportunities

Job summary

Smartgroup Corporation in Sydney, NSW seeks an Executive Assistant to provide high-quality support to senior leaders. You will anticipate priorities, manage competing demands and ensure day-to-day activities run smoothly.

Key duties include complex diary management, travel coordination, preparing reports and materials, recording minutes, and maintaining confidential information with discretion. The role requires 3–5 years in an EA or senior admin position and strong MS Office skills.

Qualifications

• Three to five years' experience in an Executive Assistant, Personal Assistant or senior administration role.
• Experience supporting senior leaders or a leadership team.
• Strong diary, meeting and priority-management skills.
• Advanced Microsoft Office skills, particularly PowerPoint and Word.
• Strong attention to detail and the ability to manage multiple priorities.
• Sound judgement, professionalism and a high level of discretion.
• A proactive, adaptable and solutions-focused approach.
• The ability to work autonomously while contributing to a close-knit team.
• Genuine curiosity about AI and digital innovation, with an openness to learning how these tools can enhance your role

Responsibilities

• Managing complex diaries, meetings and competing priorities.
• Coordinating travel, events and key business activities.
• Preparing reports, presentations, correspondence and meeting materials.
• Recording minutes, tracking actions and following up on commitments.
• Building effective relationships with internal and external stakeholders.
• Handling sensitive and confidential information with discretion.
• Supporting general administration and continuous improvement initiatives.

Skills

Diary management

Travel coordination

Meeting coordination

Stakeholder engagement

Discretion and professionalism

Education

Experience in EA or senior administration role

Experience supporting senior leaders

Tools

Microsoft Office (PowerPoint, Word)

Job description

Smartgroup Corporation in Sydney, NSW seeks an Executive Assistant to provide high-quality support to senior leaders. You will anticipate priorities, manage competing demands and ensure day-to-day activities run smoothly.

Key duties include complex diary management, travel coordination, preparing reports and materials, recording minutes, and maintaining confidential information with discretion. The role requires 3–5 years in an EA or senior admin position and strong MS Office skills.