Executive Assistant - Government

APG Workforce; Australian Capital Territory; Hybride; AUD 72 000 - 102 000; Plein temps

Résumé du poste

APG Workforce is recruiting for an Executive Assistant to support ACT Government senior executives in Phillip, ACT. The role involves high-level administrative support, complex diary management, and coordination of meetings and briefing materials, with a hybrid work arrangement and ASAP start, subject to police checks.

You will coordinate travel, manage communications, support governance processes, and handle confidential information in a fast-paced government environment.

Qualifications

• Experience providing high-level executive assistance to senior management.
• Strong diary management and travel coordination.
• Excellent written and verbal communication with stakeholders.
• Ability to manage competing priorities and meet deadlines.
• Discretion handling confidential information.
• Experience with document management systems (Objective/TRIM) preferred.
• Commitment to WHS and ACT Public Service values.

Responsabilités

• Provide high-level executive and administrative support to senior executives.
• Manage complex diaries, coordinate meetings, conferences and briefing materials.
• Monitor executive email and shared mailboxes.
• Coordinate travel arrangements for executives and divisional staff.
• Manage daily administrative functions, including telephone enquiries and meeting papers.
• Monitor and coordinate incoming/outgoing correspondence using Objective/TRIM.
• Track high-volume correspondence, briefs and responses to deadlines.
• Liaise with the Executive Officer to coordinate information requests and priorities.
• Process invoices, reconciliations and other financial administration tasks.
• Support ministerial, executive and governance-related activities.
• Develop and maintain effective working relationships with stakeholders.

Connaissances

Executive support

Diary management

Travel coordination

Stakeholder liaison

Governance processes

Attention to detail

Confidential information handling

Outils

Objective/TRIM

Description du poste

Executive Assistant– ACT Government

The Role

• Location:Phillip ACT
• Pay Rate: $63.13 per hour + Super
• Start Date: ASAP, subject to a cleared National Police Check
• Duration: 3 months
• Work Arrangement: Hybrid – combination of onsite and working from home as agreed

About the Role

The Executive Assistant will provide high-level executive and administrative support to the Executive Group Manager and executive leadership team within the Health System Planning and Performance Division.

This role is responsible for managing executive workflows, coordinating schedules and correspondence, supporting governance processes and ensuring the efficient day-to-day operation of the Executive Office.

The successful candidate will work closely with internal and external stakeholders in a fast-paced government environment, supporting executive priorities and the timely delivery of organisational and ministerial business.

Key Responsibilities

• Provide high-level executive and administrative support to senior executives.
• Manage complex diaries, coordinate meetings, conferences and associated briefing materials.
• Monitor and manage executive email correspondence and shared mailboxes.
• Coordinate travel arrangements for executives and divisional staff.
• Manage daily administrative functions, including telephone enquiries, correspondence, meeting papers and office requirements.
• Monitor and coordinate incoming and outgoing correspondence using Objective/TRIM.
• Track high-volume correspondence, briefs and responses to ensure deadlines are met.
• Liaise with the Executive Officer to coordinate information requests and executive priorities.
• Process invoices, reconciliations and other financial administration tasks.
• Support ministerial, executive and governance-related activities.
• Develop and maintain effective working relationships with internal and external stakeholders.

Essential Skills and Experience

• Demonstrated experience providing high-level executive assistance and administrative support to senior management or executive-level stakeholders.
• Strong organisational and office management skills, including diary management, travel coordination and meeting arrangements.
• Excellent written and verbal communication skills, with the ability to liaise professionally with stakeholders at all levels.
• Proven ability to manage competing priorities, exercise initiative and meet tight deadlines.
• Sound judgement, discretion and the ability to handle sensitive and confidential information.
• Strong attention to detail and the ability to manage high volumes of correspondence and administrative tasks.
• Ability to work both independently and collaboratively within a team environment.
• Experience using Objective/TRIM or similar electronic document management systems will be advantageous.
• Commitment to workplace health and safety and ACT Public Service values.

Mandatory Requirement:

The successful candidate must undergo a pre-employment National Police Check prior to commencement.