Executive Assistant to Senior Leaders | Diary & Travel

Publicis Groupe ANZ; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Professional development

Flexible work options

Career growth

Job summary

Our client, KordaMentha, seeks an experienced Executive Assistant to support the Managing Director and a senior leadership team in Melbourne. The role offers high‑level administrative support, diary and travel coordination, event planning, and confidential, relationship‑driven work within a fast‑moving professional services environment.

You will manage multiple executives, prepare materials, coordinate client functions, and help streamline administrative processes to enable the leadership team

Qualifications

• Experience in an Executive Assistant or senior administration role.
• Experience supporting Partners, executives or multiple senior stakeholders.
• Experience within professional services or corporate environment.
• Strong diary, meeting and travel coordination capability.
• Demonstrated event management experience, including coordinating guest lists and logistics.
• Excellent written and verbal communication skills.
• Strong attention to detail and integrity in confidential work.
• Advanced proficiency in Outlook, Word, PowerPoint and Excel.
• Confidence using business systems such as CRM platforms and SharePoint.
• Ability to work autonomously while contributing to a collaborative team.

Responsibilities

• Providing proactive, end‑to‑end executive support to senior leaders.
• Managing complex and frequently changing diaries, meeting requests and scheduling conflicts.
• Coordinating meetings involving senior internal and external stakeholders.
• Preparing agendas, presentations, reports, correspondence and other professional business materials.
• Arranging domestic and international travel, including flights, accommodation, transport and itineraries.
• Preparing and processing expenses accurately and within required timeframes.
• Monitoring correspondence, requests and outstanding actions to help keep priorities on track.
• Coordinating client functions, networking opportunities, team events and other business activities.
• Managing event logistics, including invitations, guest lists, venues, catering, technology and supporting materials.
• Maintaining accurate team resources, shared information and administrative records.
• Identifying practical opportunities to improve administrative processes and team workflows.

Skills

Diary management

Meeting coordination

Travel coordination

Expense management

Stakeholder management

Event management

Communication skills

Discretion

Autonomous work style

Tools

Outlook

Word

PowerPoint

Excel

SharePoint

CRM platforms

Job description

Our client, KordaMentha, seeks an experienced Executive Assistant to support the Managing Director and a senior leadership team in Melbourne. The role offers high‑level administrative support, diary and travel coordination, event planning, and confidential, relationship‑driven work within a fast‑moving professional services environment.

You will manage multiple executives, prepare materials, coordinate client functions, and help streamline administrative processes to enable the leadership team