Executive Assistant to COO | Global Travel & Leadership

XPS Materials Group; Brisbane; On-site; AUD 100,000 - 140,000; Full time

Job summary

Glencore Metals Australia in Brisbane is seeking an experienced Executive Assistant to support the Chief Operating Officer. The role focuses on proactive calendar management, complex coordination, and executive reporting across the leadership team in a fast-paced mining environment.

You will manage confidential information, coordinate domestic and international travel, and maintain governance materials, dashboards and briefing packs to enable leaders to perform at their best.

Qualifications

• Senior EA/Business Manager experience supporting a C-suite, ideally in mining/resources.
• Strong business acumen with understanding of performance measurement.
• Experience coordinating leadership rhythms, governance forums and exec reporting.
• Excellent written communication; ability to translate complex information into clear briefings/papers.

Responsibilities

• Manage COO diary, inbox and priorities, protecting time for critical priorities.
• Coordinate domestic and international travel logistics, inductions and safety requirements.
• Act as first contact for the Office of the COO and handle inquiries professionally.
• Manage confidential information with integrity and discretion.
• Own the leadership team rhythm calendar, governance forums and budgeting cycles.
• Coordinate agendas, papers, presentations and minutes for leadership and governance forums.
• Maintain leadership team action/decision register and ensure follow-through.
• Coordinate and consolidate operational performance reporting from sites.
• Prepare briefing packs, dashboards and summaries showing performance, risks and issues.
• Prepare, review and quality-check executive and group papers for accuracy.

Skills

Executive support

Stakeholder management

Time management

Communication

Problem solving

Tools

Microsoft Excel

PowerPoint

Outlook

SAP

Power BI

Job description

Glencore Metals Australia in Brisbane is seeking an experienced Executive Assistant to support the Chief Operating Officer. The role focuses on proactive calendar management, complex coordination, and executive reporting across the leadership team in a fast-paced mining environment.

You will manage confidential information, coordinate domestic and international travel, and maintain governance materials, dashboards and briefing packs to enable leaders to perform at their best.