Executive Assistant to CEO - Global Travel & Strategy

ONA Recruitment Pty Ltd; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

ONA Recruitment Pty Ltd is partnering with a private investment group in Sydney to hire an Executive Assistant for the CEO and Principal. You will manage complex diaries, coordinate international travel and handle confidential admin tasks, while supporting presentations in PowerPoint and Excel.

The role emphasizes discretion, adaptability to change, and the use of AI tools to streamline day-to-day work. A long-term career with growth within the executive support team is expected.

Qualifications

• At least five years’ experience as an Executive Assistant supporting C-suite or senior leaders.
• Confident managing complex diaries, travel and competing priorities.
• Advanced Microsoft Office skills, particularly PowerPoint and Excel.
• Discreet and trustworthy with sensitive and personal information.
• Comfortable with new technology and open to using AI tools in day to day work.
• A team player who adapts easily when priorities change.

Responsibilities

• Managing complex diaries, inboxes and priorities for the CEO and MD so their time goes where it matters most.
• Coordinating domestic and international travel, including flights, accommodation, transfers and detailed itineraries.
• Looking after personal administration for the CEO with discretion and confidentiality.
• Preparing presentations, reports and briefing materials in PowerPoint and Excel, drawing on company information and external research.
• Organising meetings end to end, including agendas, minutes, catering and follow-up actions.
• Handling expense reconciliation, report maintenance and research tasks.
• Drafting and distributing internal and external correspondence on time.
• Planning team events and corporate initiatives, both in the office and offsite.
• Supporting the wider executive team on an ad-hoc basis.
• Reviewing and improving the processes that support the CEO and MD.

Skills

Executive Assistant experience

Discretion & confidentiality

Team player

Adaptable to change

Communication skills

Tools

PowerPoint

Excel

MS Office

AI tools familiarity

Job description

ONA Recruitment Pty Ltd is partnering with a private investment group in Sydney to hire an Executive Assistant for the CEO and Principal. You will manage complex diaries, coordinate international travel and handle confidential admin tasks, while supporting presentations in PowerPoint and Excel.

The role emphasizes discretion, adaptability to change, and the use of AI tools to streamline day-to-day work. A long-term career with growth within the executive support team is expected.