Senior Executive Assistant to COO | Travel & Events Lead

Paywise; Melbourne; On-site; AUD 85,000 - 120,000; Full time

Benefits offered by this job

Modern office in Melbourne

Loyalty Leave

Employee benefits (salary packaging)

Ongoing training & development

Employee Assistance Program

Collaborative culture

Job summary

Paywise is seeking an Executive Assistant to support the Chief Operating Officer in Melbourne. The role focuses on prioritising, coordinating key activities, and ensuring smooth information flow across the business.

You will oversee diary management, travel arrangements, and executive communications, while building strong relationships with internal and external stakeholders. The ideal candidate will have strong judgment, discretion, and proactive problem-solving abilities.

Qualifications

• Exceptional organisational and communication skills.
• Discretion and confidentiality in handling information.
• Experience supporting senior executives or C-suite is desirable.
• Ability to manage complex calendars and travel logistics.
• Strong written and verbal communication.

Responsibilities

• Provide proactive confidential support to the COO.
• Manage executive priorities, diary commitments and communications.
• Coordinate meetings, travel arrangements and related logistics.
• Prepare presentations, reports and business correspondence.
• Build relationships with internal and external stakeholders.
• Coordinate corporate hospitality activities, memberships and events.
• Support budgeting, reporting and administrative processes.

Skills

Executive support

Diary management

Stakeholder management

Travel coordination

Confidentiality

Tools

Microsoft 365

PowerPoint

Job description

Paywise is seeking an Executive Assistant to support the Chief Operating Officer in Melbourne. The role focuses on prioritising, coordinating key activities, and ensuring smooth information flow across the business.

You will oversee diary management, travel arrangements, and executive communications, while building strong relationships with internal and external stakeholders. The ideal candidate will have strong judgment, discretion, and proactive problem-solving abilities.