Executive Assistant to the COO | Strategic Support & Travel

Paywise Pty Ltd; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Loyalty Leave

Employee benefits

Salary packaging

Training and development

Employee Assistance Program

Job summary

Paywise Pty Ltd in Melbourne is seeking an experienced Executive Assistant to support the Chief Operating Officer. The role focuses on proactive, confidential administration, diary management, travel coordination and high-level correspondence to enable strategic priorities.

You will coordinate meetings, manage communications, prepare presentations, and foster strong relationships with internal and external stakeholders while supporting budgeting and corporate events.

Qualifications

• Exceptional organisational, communication, and relationship-building skills.
• Strong judgement with prioritise, adapt and solve problems.
• High levels of professionalism, discretion, and confidentiality.
• Excellent written communication and attention to detail.
• 2 years' experience in a senior Executive Assistant role, desirable but not essential
• Experience directly supporting a C-suite executive.
• Experience coordinating corporate hospitality, events, or ticket management.
• Understanding of FBT and corporate entertainment requirements.

Responsibilities

• Provide proactive and confidential support to the COO.
• Manage executive priorities, diary commitments and communications.
• Coordinate meetings, travel arrangements and related logistics.
• Prepare presentations, reports and business correspondence.
• Build and maintain effective relationships with internal and external stakeholders.
• Manage corporate hospitality activities, memberships and events.
• Support budgeting, reporting and administrative processes.
• Support the smooth and efficient operation of the COO function.

Skills

Executive support

Organisation

Communication

Stakeholder management

Discretion

Diary management

Problem solving

C-suite support

Job description

Paywise Pty Ltd in Melbourne is seeking an experienced Executive Assistant to support the Chief Operating Officer. The role focuses on proactive, confidential administration, diary management, travel coordination and high-level correspondence to enable strategic priorities.

You will coordinate meetings, manage communications, prepare presentations, and foster strong relationships with internal and external stakeholders while supporting budgeting and corporate events.