Executive Assistant

XPS Materials Group; Brisbane; On-site; AUD 100,000 - 140,000; Full time

Job summary

Glencore Metals Australia in Brisbane is seeking an experienced Executive Assistant to support the Chief Operating Officer. The role focuses on proactive calendar management, complex coordination, and executive reporting across the leadership team in a fast-paced mining environment.

You will manage confidential information, coordinate domestic and international travel, and maintain governance materials, dashboards and briefing packs to enable leaders to perform at their best.

Qualifications

• Senior EA/Business Manager experience supporting a C-suite, ideally in mining/resources.
• Strong business acumen with understanding of performance measurement.
• Experience coordinating leadership rhythms, governance forums and exec reporting.
• Excellent written communication; ability to translate complex information into clear briefings/papers.

Responsibilities

• Manage COO diary, inbox and priorities, protecting time for critical priorities.
• Coordinate domestic and international travel logistics, inductions and safety requirements.
• Act as first contact for the Office of the COO and handle inquiries professionally.
• Manage confidential information with integrity and discretion.
• Own the leadership team rhythm calendar, governance forums and budgeting cycles.
• Coordinate agendas, papers, presentations and minutes for leadership and governance forums.
• Maintain leadership team action/decision register and ensure follow-through.
• Coordinate and consolidate operational performance reporting from sites.
• Prepare briefing packs, dashboards and summaries showing performance, risks and issues.
• Prepare, review and quality-check executive and group papers for accuracy.

Skills

Executive support

Stakeholder management

Time management

Communication

Problem solving

Tools

Microsoft Excel

PowerPoint

Outlook

SAP

Power BI

Job description

Executive Assistant

Glencore Metals Australia

Brisbane, Queensland, Australia

Ref. No. 16742

About the company

Glencore is one of the world’s largest globally diversified natural resource companies and a major producer and marketer of more than 60 commodities. Our operations comprise of around 150 mining, metallurgical and oil production assets. Our purpose is to responsibly source the commodities that advance everyday life. Employing 135,000 people globally, people are at the heart of our business, and we aim to attract employees who strive to be leaders in their field. To you, that means more opportunities to grow your career, grow your experiences, and grow your network of colleagues, mentors and even lifelong friends. All whilst making your mark on the future.

About the role

Reporting directly to the Chief Operating Officer (COO), you will play a pivotal role in ensuring the smooth and efficient operation of the leadership team. This position requires a highly organised, proactive and confident professional who enjoys managing competing priorities, building strong stakeholder relationships and providing exceptional executive support. You will be a trusted advisor, coordinator and communicator, helping to create an environment where leaders and teams can perform at their best.

Key responsibilities:

• Manage the COO’s diary, inbox and priorities, anticipating requirements, resolving conflicts and protecting time for critical business priorities
• Coordinate domestic and international travel, ensuring logistics, site access, inductions and safety requirements are in place
• Act as the first point of contact for the Office of the COO, managing enquiries from internal and external stakeholders professionally and redirecting matters where appropriate
• Manage confidential information with integrity, discretion and professionalism
• Own the business rhythm calendar for the COO’s leadership team, including leadership meetings, monthly operational reviews, governance forums and planning and budget cycles
• Coordinate agendas, papers, presentations and minutes for leadership and governance forums, ensuring materials are of a high standard and issued on time
• Maintain the leadership team action and decision register, and follow up with accountable owners to ensure commitments are delivered
• Coordinate and consolidate operational performance reporting from sites
• Prepare briefing packs, dashboards and summaries that give a clear view of performance, risks and issues
• Prepare, review and quality-check executive and Group papers, ensuring accuracy, consistency and a clear narrative
• Manage budget tracking, expense reconciliation, purchase requisitions and approval workflows through corporate systems
• Maintain effective document management and records

Required Experience:

• Significant experience in a senior Executive Assistant, Business Manager or Executive Officer role supporting a C-suite or senior executive, ideally within mining, resources or heavy industry
• Strong business acumen, with a working understanding of how an operating business measures, reports and manages performance
• Demonstrated experience coordinating leadership team rhythms, governance forums and executive reporting
• Excellent written communication skills, with the ability to translate complex information into clear, concise briefings, papers and presentations
• Advanced Microsoft 365 capability, particularly Excel, PowerPoint and Outlook. SAP and Power BI experience highly regarded
• Exceptional organisational skills and the ability to manage competing priorities across multiple senior stakeholders in a fast-paced environment
• Credibility and confidence to engage senior leaders and hold stakeholders to account for deadlines and deliverables
• High level of discretion, integrity and professional judgement

Applications Close: 8:00am Thursday, 19 November 2026