Executive Assistant

Glencore Australia; Brisbane; On-site; AUD 110,000 - 150,000; Full time

Job summary

Glencore Metals Australia seeks an experienced Executive Assistant to support the Chief Operating Officer in Brisbane. The role demands a highly organized, proactive professional who can manage competing priorities, coordinate travel, meetings, and governance processes.

You will be a trusted advisor and the first point of contact for the COO’s office, handling confidential information with discretion while delivering briefing packs, dashboards and concise communications to senior leaders.

Qualifications

• Senior EA or similar for C-suite, preferably in mining or heavy industry.
• Strong business acumen and performance reporting knowledge.
• Experience coordinating leadership rhythms and exec reporting.
• Excellent written communication, concise briefing and presentations.
• Advanced Microsoft 365, SAP and Power BI a plus.
• Ability to manage multiple senior stakeholders in fast-paced env.
• Discretion, integrity and professional judgement.

Responsibilities

• Manage the COO's diary, inbox and priorities, protecting time for priorities.
• Coordinate domestic and international travel, logistics, inductions and safety.
• Serve as first contact for the Office of the COO with internal/external stakeholders.
• Manage confidential information with discretion and professionalism.
• Own the leadership calendar, governance forums and budget cycles.
• Prepare briefing packs, dashboards and leadership papers.
• Maintain document management and records.

Skills

Executive support

Stakeholder mgmt

Communication skills

Organizational skills

Prioritization

Business acumen

Tools

SAP

Power BI

Microsoft 365

Job description

About The Company

Glencore is one of the world’s largest globally diversified natural resource companies and a major producer and marketer of more than 60 commodities. Our operations comprise of around 150 mining, metallurgical and oil production assets. Our purpose is to responsibly source the commodities that advance everyday life. Employing 135,000 people globally, people are at the heart of our business, and we aim to attract employees who strive to be leaders in their field. To you, that means more opportunities to grow your career, grow your experiences, and grow your network of colleagues, mentors and even lifelong friends. All whilst making your mark on the future.

Glencore Metals Australia

Brisbane, Queensland, Australia

Ref. No. 16742

About The Company

Glencore is one of the world’s largest globally diversified natural resource companies and a major producer and marketer of more than 60 commodities. Our operations comprise of around 150 mining, metallurgical and oil production assets. Our purpose is to responsibly source the commodities that advance everyday life. Employing 135,000 people globally, people are at the heart of our business, and we aim to attract employees who strive to be leaders in their field. To you, that means more opportunities to grow your career, grow your experiences, and grow your network of colleagues, mentors and even lifelong friends. All whilst making your mark on the future.

About The Role

Reporting directly to the Chief Operating Officer (COO), you will play a pivotal role in ensuring the smooth and efficient operation of the leadership team. This position requires a highly organised, proactive and confident professional who enjoys managing competing priorities, building strong stakeholder relationships and providing exceptional executive support. You will be a trusted advisor, coordinator and communicator, helping to create an environment where leaders and teams can perform at their best.

Key responsibilities

• Manage the COO’s diary, inbox and priorities, anticipating requirements, resolving conflicts and protecting time for critical business priorities
• Coordinate domestic and international travel, ensuring logistics, site access, inductions and safety requirements are in place
• Act as the first point of contact for the Office of the COO, managing enquiries from internal and external stakeholders professionally and redirecting matters where appropriate
• Manage confidential information with integrity, discretion and professionalism
• Own the business rhythm calendar for the COO’s leadership team, including leadership meetings, monthly operational reviews, governance forums and planning and budget cycles
• Coordinate agendas, papers, presentations and minutes for leadership and governance forums, ensuring materials are of a high standard and issued on time
• Maintain the leadership team action and decision register, and follow up with accountable owners to ensure commitments are delivered
• Coordinate and consolidate operational performance reporting from sites
• Prepare briefing packs, dashboards and summaries that give a clear view of performance, risks and issues
• Prepare, review and quality-check executive and Group papers, ensuring accuracy, consistency and a clear narrative
• Manage budget tracking, expense reconciliation, purchase requisitions and approval workflows through corporate systems
• Maintain effective document management and records

Required Experience

• Significant experience in a senior Executive Assistant, Business Manager or Executive Officer role supporting a C‑suite or senior executive, ideally within mining, resources or heavy industry
• Strong business acumen, with a working understanding of how an operating business measures, reports and manages performance
• Demonstrated experience coordinating leadership team rhythms, governance forums and executive reporting
• Excellent written communication skills, with the ability to translate complex information into clear, concise briefings, papers and presentations
• Advanced Microsoft 365 capability, particularly Excel, PowerPoint and Outlook. SAP and Power BI experience highly regarded
• Exceptional organisational skills and the ability to manage competing priorities across multiple senior stakeholders in a fast‑paced environment
• Credibility and confidence to engage senior leaders and hold stakeholders to account for deadlines and deliverables
• High level of discretion, integrity and professional judgement

Applications Close: 8:00am Thursday, 19 November 2026