Senior Executive Assistant to COO | Flexible Work Options

Alliance Airlines; Brisbane; On-site; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Flexible Work Options

Novated Leasing

Salary Packaging

Queensland Reds Benefits

Travel & Lifestyle Discounts

Job summary

Alliance Airlines in Brisbane is seeking an experienced Executive Assistant to provide high-level executive and administrative support to the Chief Operating Officer in a fast-paced aviation environment.

You will manage complex diaries, coordinate domestic and international travel, prepare communications and presentations, and support across the Executive Leadership Team. A minimum of four years in executive support and strong MS Office skills are required.

Qualifications

• Four years' experience in executive support, including C-suite level.
• Proven diary management and complex travel arrangements.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the COO's diary, appointments and competing priorities, proactively adjusting commitments as operational demands change.
• Coordinate domestic and international travel arrangements, including flights, accommodation, ground transport and itineraries.
• Prepare, draft and proofread executive correspondence, presentations, reports and briefing materials.
• Coordinate executive meetings, prepare agendas and papers, record minutes where required and monitor follow-up actions.
• Review reports, invoices and documentation for accuracy, completeness and appropriate approvals.
• Maintain accurate records and document control, exercising discretion with confidential information.
• Escalate urgent safety, security and regulatory matters to the COO through established channels.
• Provide backup support to the Executive Assistant to the CEO during peak times.

Skills

Diary management

Travel coordination

Communication

Discretion

Stakeholder engagement

Tools

Microsoft Office 365

Outlook

Word

PowerPoint

Excel

Job description

Alliance Airlines in Brisbane is seeking an experienced Executive Assistant to provide high-level executive and administrative support to the Chief Operating Officer in a fast-paced aviation environment.

You will manage complex diaries, coordinate domestic and international travel, prepare communications and presentations, and support across the Executive Leadership Team. A minimum of four years in executive support and strong MS Office skills are required.