Executive Assistant to CEO/COO — Part-Time, Brisbane Time

Extend Group; Queanbeyan-Palerang; On-site; AUD 34,000 - 55,000; Part time

Job summary

Extend Group is seeking an organised Executive Assistant to support our CEO and COO. The role focuses on calendars, communications, and administrative tasks to keep senior leadership operating at peak performance.

You will coordinate international travel, prepare board materials, draft responses, and manage confidential information with discretion. The position is part-time with potential for full-time, based on performance and company needs.

Qualifications

• 2+ years of experience reporting directly to senior management.
• Available to work 8am-12pm Brisbane time AEST, Monday to Friday.
• Excellent written and verbal communication skills with high attention to detail.
• Strong time-management and organizational skills with ability to manage multiple projects.
• Proficiency with office productivity tools and willingness to learn new software/systems.
• Ability to maintain confidentiality and exercise discretion.
• Flexible team player open to changes and challenges.

Responsibilities

• Manage complex executive calendars across global time zones.
• Coordinate international travel itineraries, accommodations, and schedules.
• Triage inbox and communications; draft professional responses for leadership.
• Prepare meeting agendas and board decks; capture action items and follow-ups.
• Own routine operational workflows, expense reporting, and document management.
• Support CEO primarily, with additional support to the executive team.
• Send all proposals to agency clients.
• Organise OB calls and act as POC until client onboarding.

Skills

Communication skills

Time management

Discretion

Organizational skills

Team player

Tools

Google Workspace

Google Calendar

Zoom

Job description

Extend Group is seeking an organised Executive Assistant to support our CEO and COO. The role focuses on calendars, communications, and administrative tasks to keep senior leadership operating at peak performance.

You will coordinate international travel, prepare board materials, draft responses, and manage confidential information with discretion. The position is part-time with potential for full-time, based on performance and company needs.