Administration Assistant (Part -Time 20 -30 Hours Per Week)

Jamesvalã; Sharon; Remote; AUD 45,000 - 75,000; Part time

Benefits offered by this job

Remote work

Growth opportunities

Job summary

Jamesvalã is seeking an organised Executive Assistant to support the CEO and COO. The role focuses on managing schedules, communications, and administrative tasks with discretion and confidentiality.

We offer remote work flexibility and opportunities for growth within a fast-growing digital marketing agency, with 8am–12pm Brisbane time (AEST) availability, Monday to Friday.

Qualifications

• Excellent written and verbal communication skills.
• Strong time-management and organisational abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages to executives.
• Maintain records and documents for executives.
• Support the CEO primarily, and assist the executive team as needed.
• Send all proposals to agency clients.
• Organise OB calls.
• Be the POC until the client is onboarded.

Skills

Executive support

Communication

Time management

Discretion

Tools

Google Workspace

Google Calendar

Zoom

Job description

Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Why Join Us?

Impactful Work: Supporting the CEO and COO.

Growth Opportunities: Be a key player in a fast-growing digital marketing agency.

Flexibility: Enjoy the benefits of remote work while collaborating with a dynamic team.

Responsibilities:

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.
• Draft, review, and send communications on behalf of the executive team.
• Coordinate travel arrangements and manage logistics for executive travel.
• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
• Maintain various records and documents for the company’s executives.
• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
• Sending all proposals to agency clients
• Organising OB calls
• Being the POC until the client is onboarded

Requirements:

• Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
• Proficiency in office productivity tools and an aptitude for learning new software and systems.
• Ability to maintain strict confidentiality and exercise professionalism and discretion.
• Flexible team player, willing to adapt to changes and take on challenges.
• Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer:

• Part-time position with the potential for full-time based on company and individual performance.
• The opportunity to work on diverse projects with a focus on delivering exceptional results.
• A supportive team environment with plenty of opportunities for growth and development.

If you’re an organised, detail-oriented professional with a passion for supporting senior leadership, we want to hear from you!

NOTE: FILLING THE SCREENING QUESTIONS IS MANDATORY.

How to Apply:

Please apply using the Swagg app “Apply Now” buttonabove.

Contact for any questions related to the job post.

4670 Bundaberg Integrated Disability Support Services

Posted 4 days ago