Part-Time Executive Assistant to CEO | Admin & Ops

seek.com.au; City of Melbourne; On-site; AUD 60,000 - 85,000; Part time

Benefits offered by this job

Mentoring and professional studies

Paid birthday off

10 RDOs per annum

Job summary

SEEK is seeking a Part-time Executive Assistant to support the Group CEO in delivering outstanding administration at practice and group levels. The role is 4 days per week, 8am - 5pm, based in South Melbourne, and involves diary management, travel planning and corporate secretarial support.

The successful candidate will have strong organisational and communication skills, experience with Xero, and proficient MS Office capabilities.

Qualifications

• Ability to multitask and prioritise tasks.
• Excellent time management skills.
• Well-developed organisational skills.
• Effective oral and written communication skills.
• Experience in corporate secretarial matters.
• Attention to detail.
• Experience in using Xero.
• Great verbal and written communication skills.
• Strong MS office suite skills – PowerPoint, Excel & Word.
• Professional discretion.

Responsibilities

• Acting as the point of contact between the executives and internal or external colleagues.
• Assisting in planning and execution of key operational matters.
• Provide corporate secretarial support at the organisational level.
• Organise team communications and plan events, both internally and offsite.
• Supporting the producing of reports and presentations.
• Manage system administration through staff onboarding & offboarding processes.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Support the development and maintenance of HR or Marketing/Communications activities, dependant upon the skill set of the individual.
• Making travel arrangements and detailed travel itineraries.
• Managing the reception team and their duties.
• Diary management and scheduling of meetings both internal and external to the organisation.
• Handling correspondence.

Skills

Multitasking

Time management

Organisational skills

Communication skills

Corporate secretarial

Attention to detail

Xero

MS Office

Tools

Xero

MS Office

Excel

PowerPoint

Word

Job description

SEEK is seeking a Part-time Executive Assistant to support the Group CEO in delivering outstanding administration at practice and group levels. The role is 4 days per week, 8am - 5pm, based in South Melbourne, and involves diary management, travel planning and corporate secretarial support.

The successful candidate will have strong organisational and communication skills, experience with Xero, and proficient MS Office capabilities.