Strategic Executive Assistant to CEO (Part-time, Sydney)

Roads Australia; Sydney; On-site; AUD 60,000 - 110,000; Part time

Job summary

Transport Australia is seeking an experienced Executive Assistant to support the CEO and General Manager from Sydney. This part-time role focuses on executive coordination, diary and travel management, and governance administration within a small national organisation.

You’ll work closely with senior leaders across transport, infrastructure and government sectors, ensuring schedules stay ahead, commitments don’t fall through, and communications are polished and professional.

Qualifications

• Five+ years experience as an Executive Assistant or senior executive support role.
• Strong diary, travel and competing executive priorities management.
• Excellent organisation and attention to detail.
• Ability to anticipate needs rather than wait to be asked.
• Strong written communication and professional correspondence skills.
• Sound judgement and discretion with sensitive information.
• Confidence communicating with senior executives.
• Proficiency with Microsoft 365 and related tools.
• Ability to stay calm and organised when priorities shift.

Responsibilities

• Proactively manage a complex CEO diary and prioritise competing demands.
• Coordinate meetings, agendas, briefing materials, presentations and correspondence.
• Arrange travel and prepare detailed itineraries.
• Track actions and follow-ups to ensure priorities progress.
• Liaise confidently with Board Directors, members, government and industry stakeholders.
• Support Board and Committee meetings with papers, minutes and governance records.
• Provide diary, meeting, travel and admin support to the General Manager.
• Support executive engagement with Transport Australia members and prospective members.
• Maintain accurate stakeholder information and executive records.
• Identify smarter ways to improve executive workflows and administration.

Skills

Executive support

Diary management

Stakeholder liaison

Travel coordination

Communications

Discretion

Microsoft 365

Board/Committee support

CRM familiarity

Tools

Microsoft 365

CRM systems

Diligent Boards

Job description

Transport Australia is seeking an experienced Executive Assistant to support the CEO and General Manager from Sydney. This part-time role focuses on executive coordination, diary and travel management, and governance administration within a small national organisation.

You’ll work closely with senior leaders across transport, infrastructure and government sectors, ensuring schedules stay ahead, commitments don’t fall through, and communications are polished and professional.