Placement Officer

Griffith International; Bathurst; Remote; AUD 55,000 - 75,000; Part time

Benefits offered by this job

Remote work

Part-time with potential for full-time

Job summary

Griffith International is seeking an Executive Assistant to support our CEO and COO, ensuring efficient operations, calendar management, and professional communications. This role requires strong organization, confidentiality, and the ability to coordinate travel and meetings.

You will draft messages, handle emails, and act as the main point of contact until client onboarding. Part-time with potential for full-time, this remote-friendly role operates during Brisbane time (8am–12pm AEST) from

Qualifications

• At least 2 years of experience reporting to senior management.
• Excellent written and verbal communication with attention to detail.
• Strong time-management and organisational skills; can multitask.
• Proficiency with Google Workspace, Calendar, and Zoom.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage scheduling and calendars for executives.
• Draft, review, and send communications for the executive team.
• Coordinate travel arrangements and logistics for executive travel.
• Prioritise and respond to emails and calls; relay key messages.
• Maintain records for executives.
• Support CEO primarily; assist the executive team as needed.
• Send proposals to agency clients.
• Organise onboarding calls.
• Be the point of contact until client onboarding.

Skills

Executive support

Communication

Time management

Discretion with confidential info

Team player

Tools

Google Workspace

Google Calendar

Zoom

Job description

Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Why Join Us?

• Impactful Work: Supporting the CEO and COO.


• Growth Opportunities: Be a key player in a fast-growing digital marketing agency.


• Flexibility: Enjoy the benefits of remote work while collaborating with a dynamic team.

Responsibilities

• Manage scheduling and calendars for company executives, including organising and preparing for meetings.


• Draft, review, and send communications on behalf of the executive team.


• Coordinate travel arrangements and manage logistics for executive travel.


• Prioritise and respond to emails and phone calls, communicating key messages and information to executives.


• Maintain various records and documents for the company’s executives.


• Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.


• Sending all proposals to agency clients


• Organising OB calls


• Being the POC until the client is onboarded

Requirements

• Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday


• Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.


• Excellent written and verbal communication skills, with a keen eye for detail.


• Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.


• Proficiency in office productivity tools and an aptitude for learning new software and systems.


• Ability to maintain strict confidentiality and exercise professionalism and discretion.


• Flexible team player, willing to adapt to changes and take on challenges.


• Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer

• Part-time position with the potential for full-time based on company and individual performance.


• The opportunity to work on diverse projects with a focus on delivering exceptional results.


• A supportive team environment with plenty of opportunities for growth and development.

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