Executive Assistant to CEO | Strategic Admin & Finance

ADVANCE LOGISTICS PTY LTD; Brisbane; On-site; AUD 80,000 - 95,000; Full time

Job summary

Advance Logistics Pty Ltd in Brisbane is seeking a proactive Personal Assistant to the CEO/Managing Director. The role focuses on executive support, financial administration, payroll, onboarding, and calendar management to ensure smooth operations across the group.

The ideal candidate will have at least 3 years of corporate PA experience, strong communication skills, and a reliable, discreet approach to handling sensitive information within a fast-paced logistics environment.

Qualifications

• Minimum 3-years full-time relevant experience as a Personal Assistant to Director or CEO.
• Ability to handle sensitive business, financial, employee and management information with discretion and professionalism.
• Strong Organisational Skills, Time Management and Work Prioritisation.
• Excellent Written and Verbal Communication and Stakeholder Management.
• Adaptability and Multitasking, Problem Solving and Decision-Making ability.
• Cross-Cultural and Offshore Team Coordination, Accountability and Ownership.
• Compliance and Deadline Management.

Responsibilities

• Monitor group performance, analyse operational costs and profitability, prepare management reports.
• Oversee customer billing and financial administration, verify rates and reconcile records.
• Coordinate payroll administration, onboarding and internal procedures.
• Provide executive assistance to the CEO, manage confidential records and correspondence.
• Manage calendars, meetings, travel, agendas and minutes.

Skills

Executive support

Calendar management

Financial administration

Written communication

Cross-functional coordination

Job description

Advance Logistics Pty Ltd in Brisbane is seeking a proactive Personal Assistant to the CEO/Managing Director. The role focuses on executive support, financial administration, payroll, onboarding, and calendar management to ensure smooth operations across the group.

The ideal candidate will have at least 3 years of corporate PA experience, strong communication skills, and a reliable, discreet approach to handling sensitive information within a fast-paced logistics environment.