Executive Assistant (Maternity Cover) – Hybrid Support for Exec Leaders

Hireup; Sydney; Hybrid; AUD 65,000 - 100,000; Full time

Benefits offered by this job

Hybrid schedule

Parental leave

Learning allowances

Wellbeing program

Job summary

Hireup is seeking an Executive Assistant to support a group of executive leaders during a maternity leave contract to November 2027. The role is hybrid, based in Sydney (Wynyard) and Melbourne (Richmond), with two office days per week.

You will manage calendars, travel, and key correspondences, enabling efficient leadership operations. You will work in a dynamic, purpose-driven team dedicated to disability and aged care support, requiring adaptability, initiative, and strong collaboration with

Qualifications

• A minimum of 3 years’ experience as an Executive Assistant, bringing a strong track record in complex administrative coordination and diary management for multiple leaders.
• Experience coordinating with executive leadership and managing fast-paced schedules is essential.
• Strong organisation and discretion with confidential information.

Responsibilities

• Provide proactive, high-level administrative support and complex diary management for a group of executive leaders, anticipating needs.
• Manage travel arrangements and meeting logistics for the Executive Leadership Team and wider groups.
• Prepare meeting materials, take minutes, and support presentation deck creation.

Skills

Diary management

Stakeholder coordination

Time management

Tools

Google Workspace

Slack

Adobe Acrobat

ExpenseMe

Job description

Hireup is seeking an Executive Assistant to support a group of executive leaders during a maternity leave contract to November 2027. The role is hybrid, based in Sydney (Wynyard) and Melbourne (Richmond), with two office days per week.

You will manage calendars, travel, and key correspondences, enabling efficient leadership operations. You will work in a dynamic, purpose-driven team dedicated to disability and aged care support, requiring adaptability, initiative, and strong collaboration with