Senior Leaders Executive Assistant — Hybrid Sydney

Hydrogen Group; Sydney; Hybrid; AUD 67,000 - 89,000; Full time

Job summary

Hydrogen Group is seeking an experienced Executive Assistant to support two senior leaders in a fast-paced, high-growth technology environment in Sydney. This hybrid role involves managing calendars, coordinating meetings, arranging travel, and supporting strategic initiatives.

The role extends beyond traditional administrative duties, requiring discretion, proactive problem solving, and strong communication with internal and external stakeholders.

Qualifications

• 3+ years' experience in an Executive Assistant/Personal Assistant role.
• Experience supporting senior leaders or managing multiple stakeholders.
• Strong calendar management and organizational skills with the ability to manage competing priorities.
• Experience coordinating meetings, travel and general executive administration.
• Excellent written and verbal communication skills.
• High levels of professionalism, discretion and attention to detail.
• Proactive approach with the ability to anticipate needs and work independently.

Responsibilities

• Executive & Calendar Management: Managing busy calendars, prioritising commitments and resolving scheduling conflicts.
• Meeting Coordination: Organising leadership meetings, client engagements and executive briefings, including agendas and follow-ups.
• Travel Management: Coordinating domestic and international travel, flights, accommodation and itineraries.
• Project & Event Support: Supporting strategic initiatives, leadership offsites, events and cross-functional projects.
• Stakeholder Engagement: Acting as a key contact for internal and external stakeholders across levels.
• Executive Administration: Inbox management, expense reporting, confidential communications.
• Process Improvement: Identifying opportunities to improve executive workflows and efficiency.

Skills

Calendar management

Meeting coordination

Travel management

Project & event support

Stakeholder engagement

Executive administration

Process improvement

Communication

Proactive approach

Google Workspace

Slack

Zoom

Tools

Google Workspace

Slack

Zoom

Job description

Hydrogen Group is seeking an experienced Executive Assistant to support two senior leaders in a fast-paced, high-growth technology environment in Sydney. This hybrid role involves managing calendars, coordinating meetings, arranging travel, and supporting strategic initiatives.

The role extends beyond traditional administrative duties, requiring discretion, proactive problem solving, and strong communication with internal and external stakeholders.